Dated: March 12, 2019. The City of Rochester Hills is soliciting quotations from qualified companies to establish a contract for Fire Suppression Systems Inspection, Testing and Maintenance at various buildings owned by the City for a period of three (3) years. The purpose of this document is to ultimately enter into a contract with one or more qualified firms in order to provide the necessary services and meet City demands. The Fire Suppression System Maintenance pertains to the maintenance of the sprinkler system. The City’s existing contract expires on March 31, 2019.
If you are interested in providing a quotation, please complete the information requested in this solicitation and return the entire document by mail, fax, email or submit online through the MITN website, no later than the due date of: April 4, 2019, @ 4:00 p.m. All quotations should be directed to: Keri Bright, CPPB, Procurement Analyst, Phone: 248.841.2538; Fax 248.608.8178; email brightk@rochesterhills.org, City of Rochester Hills, Purchasing Division, 1000 Rochester Hills Drive, Rochester Hills, MI 48309.
A Voluntary Walk-Through will be held on Thursday, March 21, 2019 beginning at 9:00 am at the City of Rochester Hills Purchasing Division, 1000 Rochester Hills Drive, Rochester Hills, Michigan 48309 to become familiar with the premises specified, provide a forum for questions/answers and the work to be performed according to the contract and specifications. This will be the only opportunity for contractors to observe the Fire Suppression Systems in place. Attendance at the Walk-Through is not mandatory in order to submit a quote.
Questions are to be directed in writing to Keri J. Bright, CPPB, Purchasing Analyst; questions regarding the quotation must be made prior to Friday, March 22, 2019 @ 11:30 a.m., at which time a response will be prepared and forwarded to all vendors as an amendment, or an addendum to the quotation, if such information would be of significance to uninformed vendors. Questions received after the date and time above will not be considered.
The City of Rochester Hills officially distributes quote documents from the Purchasing Division or through the Michigan Intergovernmental Trade Network (MITN). Copies of quote documents obtained from any other source are not considered official copies. Only those vendors who obtain quote documents from either the Purchasing Division or the MITN System are guaranteed access to receive addendum information, if such information is issued. It shall be the proposer’s responsibility to make inquiry as to changes or addenda issued. All such changes or addenda shall become a part of the contract and all proposers shall be bound by such changes or addenda. The first step to do business with the City is to become a registered vendor by visiting www.mitn.info to link to the MITN website. Final quotation results will be posted on the MITN website after award.
The submission of a Quote hereunder shall be considered evidence that the proposer is satisfied with respect to the conditions to be encountered, and the character, quantity and quality of the work to be performed. All quoted prices shall remain in effect for at least ninety (90) days from the date of the quotation opening to allow for the award and that, if chosen, the successful vendor’s prices shall remain firm through the entire term of the contract.
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