PROJECT NAME: Alarm System – Request for Proposals
ISSUANCE DATE: April 20, 2018
CLOSING DATE: May 8, 2018
INTRODUCTION
The City of Berkley is seeking to have a new alarm system installed and monitored for the Berkley Public Library located at 3155 Coolidge in Berkley, Michigan.
BID SUBMISSION
Bids on the attached “Bid Proposal Form” as well as the authorized representative form, vendor references form, non-collusive affidavit, conflict of interest disclosure form, hold harmless and indemnity form, and Iran business relationship affidavit are to be submitted electronically via BidNet Direct’s Michigan Inter-governmental Trade Network (MITN) (https://www.bidnetdirect.com/mitn).
Time and Date:
The deadline for the final receipt of bids is 2:30 p.m., local time, on Tuesday, May 8, 2018. Bids will be opened at that time at 3338 Coolidge Highway, Berkley, MI 48072. Bids must be submitted via MITN. Late bids will not be opened or considered. Bids without non-collusive certificate or hold harmless will not be read or accepted.
A mandatory, pre-bid meeting is scheduled for Thursday, April 26 at 10:30 a.m. The meeting will take place at the Berkley Public Library, 3155 Coolidge Hwy., Berkley, Michigan 48072.
The City of Berkley does not discriminate in its employment or any other programs or activities on the basis of sex, race, color, age, height, weight, marital status, national origin, religion, arrest record, or disability.
We provide reasonable accommodation for qualified individuals with a disability, if requested.
The City of Berkley reserves the right to accept or reject any or all bids and to waive any defects, informalities or irregularities in the bids, when deemed to be in the best interest of the City. The right is further reserved to accept a bid higher than the low bid, when in the opinion of the City Council, the public interest will be better served.
SCOPE OF WORK
The library’s existing alarm system is 20 years old. The facility is 15,000 square feet with one public entrance, one staff entrance, and one emergency exit. There is a penthouse on the library roof with heating and cooling equipment. The current system provides smoke detection and sprinkler system monitoring. In addition to these functions, we wish to add intrusion detection and five panic buttons. The new alarm system will bring our library up to date with modern alarm equipment and functionality. Monitoring services are required in addition to the equipment for the alarm system.
Alarm system to include:
- Smoke detection
- Sprinkler system monitoring
- Intrusion detection (external doors and interior motion)
- Panic buttons (five total)
A minimum of a one year warranty on equipment and labor is required.
Bid submission must include equipment list (manufacturer and quantities included) for project, floor plan showing placement of equipment to accomplish design, and proposed contract form. Completed questionnaire must be submitted in bid response.
The proposal shall include all items necessary to complete the work, including delivery and handling costs. A complete job is required pursuant of the terms of this contract, therefore any labor, material equipment, overhead, profits, incidental items and associate taxes not specifically mentioned, but necessary for completeness will be considered incidental to the work and no separate or additional payment will be made.
Please email mchurch@berkley.lib.mi.us with any questions by Monday, May 7, 2018 at 2:00 p.m.
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