Important Note to Vendors:
When viewing this notice online, click on the link to the specification documents to see all attachments for this ITQ.
ONLY ONLINE MITN RESPONSES WILL BE ACCEPTED
YOU MUST HAVE YOUR 4 DIGIT PIN NUMBER TO POST YOUR QUOTE. If you are having difficulty posting your quote, be sure to contract the MITN Help Desk.
General Submission Information: • Bid responses must be submitted through the Michigan Inter-governmental Trade Network (MITN) website www.mitn.info
SOLICITATION (Maintenance Contract) - TERMS AND CONDITIONS
The Oakland County Purchasing Division is issuing a solicitation seeking bidders to provide services or products as detailed in Specifications by Line Item.
General Submission Information: • It’s the bidder’s responsibility to insure that responses are posted to MITN prior to the posted bid closing date and time. The responsibility rests entirely with the bidder, notwithstanding delays resulting from electronic file uploads.
• All questions regarding this solicitation should be submitted by email to the buyer of record as noted in the MITN posting. Subject line must include the solicitation event number.
o Current Contracts can be viewed on the Oakland County Purchasing website.
http://www3.oakgov.com/purchasing/pages/contracts.aspx
Submissions: • Provide pricing and any additional requested information. • The bidder acknowledges that the County is a public entity and therefore is subject to public disclosure laws.
Modifications: • Prior to the closing of the solicitations, clarifications, modifications, or amendments may be made to the solicitation at the discretion of Oakland County Purchasing Division. Should any such changes be made, an addendum will be issued and posted on the Michigan Inter-governmental Trade Network (MITN) website. • It’s the responsibility of the bidder to check the website for addendums.
Contract Requirement: • Copies of the County’s Contract boilerplates can be viewed on the Oakland County Purchasing website http://www.oakgov.com/purchasing/form_application/. Bidders are encouraged to review the contract boilerplate with the proposed terms and conditions. Review the insurance requirements in PARAGRAPH 6.2. and Exhibit I Contractor Insurance Requirements. (Professional Services Contracts, Lines 1a, 1b, 1c and 1d). (Maintenance Contracts Lines 1a, 1b and 1c). (Product Contracts, No insurance required unless otherwise stated in the bid specifications). The successful bidder will be required to comply with same. Awarded bidder shall provide required insurance documentation upon notice of award. (Exhibit I Contractor Insurance Requirements is included in this document.)
Specifications: • Specifications provided in Line Item Details. Within MITN go to: Attachments Documents Line Item Details.
Alternatives to Specifications: • Bidders may offer alternatives from the expressed specifications described by the County. The County reserves the right to consider and accept or reject such alternatives. Alternatives must clearly describe all variances from the specifications herein. Provide product literature, specification sheets and drawings with bid if providing an alternate.
Withdrawal: • Responses may be withdrawn or modified from the MITN website by the bidder prior to the time set for the closing of the bid solicitation.
Award Information: • Organizations may be requested to submit a completed, signed Federal W-9 form prior to an award of a contract or purchase order. • Awarded bidder shall provide required insurance documentation upon notice of award.
Terms and Conditions: The Respondent shall be responsible for all costs incurred in the development and submission of this response. Oakland County assumes no contractual obligation as a result of the issuance of this RFP, the preparation or submission of a response by a Respondent, the evaluation of an accepted response, or the selection of finalists. Oakland County shall not be contractually bound until Oakland County and the successful Respondent have executed a written contract for performance of the work.
Submission is a conclusive presumption that the bidder is familiar with the RFP, Contractual Requirements, and Specifications and that the bidder understands and agrees to abide by each and all of the stipulations and requirements contained herein. Any exceptions to the stipulations should be submitted separately. Each response should be prepared simply and economically, providing a straightforward concise description of the proponent’s approach and ability to meet the County’s needs, as stated in this RFP.
All prices shall be quoted in U.S. dollars. Unless Respondents specifically note otherwise, any and all quoted prices will be firm. If the vendor’s consumer pricing is reduced during the term of the contract, the lower price will apply. In case of error in the extension of prices in the response, the unit prices shall govern.
The County of Oakland reserves the right to reject any or all solicitation responses, awarding the solicitation to other than the lowest priced solicitation response and to waive any irregularities and /or formalities. Also to accept any solicitation response which, in its judgment, best serves the County’s interest.
The County of Oakland reserves the right to request any additional information which might be deemed necessary after the submission of this document to bidder, and after responses from bidder have been received by the County.
The County of Oakland reserves the right to conduct interviews, reference checks, and any other due diligence deemed necessary to select the successful bidder.
The County of Oakland reserves the right to split or abstract any or all bids and award multiple contracts from the same solicitation based on price, availability, and services when in its judgment best serves the County.
All work shall be performed in a professional manner and shall be consistent with the practices of the trade.
The Contractor shall be responsible for any permits and inspections.
All labor and materials shall be in accordance with applicable building, safety, and fire codes.
Shipping terms are to be F.O.B Destination unless otherwise stated in the solicitation specifications.
E-Verify – Prior to contract award all County Contractors are required to comply in accordance with Miscellaneous Resolution No.09116 (BOC Minutes, July 30, 2009, pp 37-38), unless otherwise exempted, all service contractors and/or vendors who wish to contract with the County to provide services must first certify they have registered with, will participate in, and continue utilize, once registered, the E-Verify Program (or any successor program implemented by the federal government or its departments or agencies) to verify the work authorization status of all newly hired employees employed by the contractors and/or vendors. Breach of this term or conditions is considered a material breach of a contract.
Contractor’s/Vendor’s submitting bid responses agree that the contractor/vendor will registered with, and will participate in, and will continue utilize once registered and throughout the term of a contract, if one is offered, the E-Verify Program (or any successor program implemented by the federal government or its departments or agencies) to verify the work authorization status of all newly hired employees employed by the contractors and/or vendors. All County Contractors are required to comply with all Federal, State, or Local laws. The County reserves the right to cancel the contract for services if the contractor has not done so. Failure to comply with all Federal, State, or Local laws either currently or historically is a consideration in the bid evaluation process as well. Such compliance shall include, but not be limited to, non-discrimination against any employee or applicant for employment because of sex, race, religion, color, national origin, or handicap in violation of State and Federal law; prohibition of use of any copyrighted software contrary to the provisions of any applicable Software license agreement or State or Federal law; compliance with all applicable grant requirements if any part of a Contract is supported or paid for with any State or Federal funds granted to the County; compliance with the Immigration Reform and Control Act (IRCA) and I-9 employment verification requirements. Any and all future Federal, State, or Local laws must also be complied with while the contractor is providing services/products to the County. Vendors that have been found guilty or held civilly liable for violation of any federal or state law, or have been barred and/or declared ineligible from consideration in receiving any federal, state or municipal contract, must provide information as part of their proposal on all such violations / barrings / ineligibilities.
Pursuant to Act 167 of the Public Acts or 1933, the County of Oakland, A Michigan Constitutional Corporation, is exempt from the sales tax provisions of this Act. In addition, the Michigan Department of Treasury has promulgated General and Specific Sales and Use Tax Rules which provide that the County of Oakland is not required to have a sales tax exemption number. (R205.79; Rule 29)
For reporting purposes – County of Oakland I.D. #38-6004876W.
a,b,c Maintenance Services Contracts require items 1.a,b and c and 2. a,b,c.
EXHIBIT I CONTRACTOR INSURANCE REQUIREMENTS 1. At all times during this Contract, including renewals or extensions, Contractor shall obtain and maintain insurance according to the following specifications:
a. Commercial General Liability - with the following as minimum requirements: $3,000,000 – Each Occurrence (Total Limit) Occurrence Form Policy Broad Form Property Damage Premises/Operations Independent Contractors Products and Completed Operations (Blanket) Broad Form Contractual Personal Injury - Delete Contractual Exclusion Additional Insured: The County of Oakland and County Agents (as defined in this Contract);
b. Workers' Compensation - as statutorily required by law - Employers Liability with minimum limits of $500,000 each accident, $500,000 disease each employee and $500,000 disease
