Important Note to Vendors:
When viewing this notice online, click on the link to the specification documents to see all attachments for this ITQ.
The Oakland County Purchasing Division is requesting quotes as well as other required information for a blanket order to inclue the items listed in the line items below. Items will be ordered on an "as needed basis" and will be delivered to those County Department noted. General Submission Information: • Bid responses must be submitted through the Michigan Inter-governmental Trade Network (MITN) website www.mitn.info
• The responsibility rests entirely with the bidder, to insure that responses are posted on the MITN website prior to the date and time specified. The due date and time are listed on the first page of the proposal form and the MITN website.
• All questions regarding this solicitation should be submitted in writing or email (preferred) to the buyer listed on page one of the proposal form. Subject line must include the solicitation event number listed on page one of the proposal form.
Submissions: • Submitting a bid response on the MITN website binds and commits the company to provide such goods and /or services offered to the County should their bid be accepted by the County. • The bidder acknowledges that the County is a public entity and therefore is subject to public disclosure laws.
Modifications: • Prior to opening the solicitations, clarifications, modifications, or amendments may be made to the solicitation at the discretion of Oakland County Purchasing Division. Should any such changes be made, an addendum will be issued and posted on the Michigan Inter-governmental Trade Network (MITN) website. www.mitn.info • It’s the responsibility of the bidder to check the website for addendums.
Alternatives to Specifications: • Bidders may offer alternatives from the expressed specifications described by the County. The County reserves the right to consider and accept or reject such alternatives. Alternatives must clearly describe all variances from the specifications herein. Provide product literature, specification sheets and drawings with bid if providing an alternate.
Withdrawal: • Responses may be withdrawn by writing or electronic notice provided such notice is received by the Purchasing Division prior to the time set for the opening of the responses.
Award Information: • Organizations may be requested to submit a completed, signed Federal W-9 form prior to an award of a contract or purchase order.
Terms and Conditions:
Only online responses on MITN will be accepted.
No late or misdelivered proposals will be accepted (MITN online responses only).
The bidder is responsible for any costs incurred by the bidder or their subcontractors in responding to this solicitation.
Submission is a conclusive presumption that the bidder is familiar with the RFP, Contractual Requirements, and Specifications and that the bidder understands and agrees to abide by each and all of the stipulations and requirements contained herein. Any exceptions to the stipulations should be submitted separately. Each response should be prepared simply and economically, providing a straightforward concise description of the proponent’s approach and ability to meet the County’s needs, as stated in this RFP.
The County of Oakland reserves the right to reject any or all solicitation responses, awarding the solicitation to other than the lowest priced solicitation response and to waive any irregularities and /or formalities. Also to accept any solicitation response which, in its judgment, best serves the County’s interest.
The County of Oakland reserves the right to request any additional information which might be deemed necessary after the submission of this document to bidder, and after responses from bidder have been received by the County.
The County of Oakland reserves the right to conduct interviews, reference checks, and any other due diligence deemed necessary to select the successful bidder.
The County of Oakland reserves the right to split or abstract any or all bids and award multiple contracts from the same solicitation based on price, availability, and services when in its judgment best serves the County.
All County Contractors are required to comply with all Federal, State, or Local laws. The County reserves the right to cancel the contract for services if the contractor has not done so. Failure to comply with all Federal, State, or Local laws either currently or historically is a consideration in the bid evaluation process as well. Such compliance shall include, but not be limited to, non-discrimination against any employee or applicant for employment because of sex, race, religion, color, national origin, or handicap in violation of State and Federal law; prohibition of use of any copyrighted software contrary to the provisions of any applicable Software license agreement or State or Federal law; compliance with all applicable grant requirements if any part of a Contract is supported or paid for with any State or Federal funds granted to the County; compliance with the Immigration Reform and Control Act (IRCA) and I-9 employment verification requirements. Any and all future Federal, State, or Local laws must also be complied with while the contractor is providing services/products to the County. Vendors that have been found guilty or held civilly liable for violation of any federal or state law, or have been barred and/or declared ineligible from consideration in receiving any federal, state or municipal contract, must provide information as part of their proposal on all such violations / barrings / ineligibilities.
All work shall be performed in a professional manner and shall be consistent with the practices of the trade.
The Contractor shall be responsible for any permits and inspections.
All labor and materials shall be in accordance with applicable building, safety, and fire codes.
Shipping terms are to be F.O.B Destination unless otherwise stated in the solicitation specifications.
Pursuant to Act 167 of the Public Acts or 1933, the County of Oakland, A Michigan Constitutional Corporation, is exempt from the sales tax provisions of this Act. In addition, the Michigan Department of Treasury has promulgated General and Specific Sales and Use Tax Rules which provide that the County of Oakland is not required to have a sales tax exemption number. (R205.79; Rule 29)
For reporting purposes – County of Oakland I.D. #38-6004876W.
Scope of Work
1. Under the direction of authorized County staff successful vendor shall design, print (on 20lb paper), fold, address, sort in zip code order and mail Oakland County Water Resources Commissioner's Office Water Quality Reports.
The reports shall be in four color format and will include a system map, photos, tables and text (see example of report: ATTACHMENT B. Interested bidders may also examine report at the Oakland County Purchasing Division office.
There shall be approximately twenty-one (21) different reports to total approximately 43,000 pieces designed, printed, folded, addressed, sorted in zip code order, and mailed annually.
One side of the report will remain the same for all reports.
Because the delivery date is mandated by Federal Law, successful vendor shall coordinate all aspects of designing, printing, handling and mailing with authorized County staff. A smaller quantity of reports shall be delivered to the Oakland County Water Resources Commissioner's Office. Specific counts for any given project will be provided to the successful vendor as the information becomes available.
Successful vendor's design to include Oakland County Water Resources Commissioner’s logo. Sample of logo will be available to successful vendor; however, vendor will be responsible for the design work.
Successful vendor shall provide color proofs for sign-off. Color match print to proof.
Successful vendor shall mail reports using any and all discounted postal rates available.
Successful vendor shall be reimbursed by the County for postage costs.
REQUIRED SUBMITTALS (NOTE: Submit required information uploaded in the comments section of this on-line solicitation. If you need assistance contact the MITN Help desk 1-800-677 1997 X 214) Vendor submissions shall be evaluated on the following criteria: Vendor's experience, including experience with municipal projects. Please provide a brief narrative that provides a description of your experience designing, printing, handling and mailing for municipal customers.
References to include at least three (3) municipal customers in the last five (5) years. Please include the agency name, contact name and telephone number or email address.
Pricing. Provide your quote in the six (6) line items ONLY. DO NOT PROVIDE PRICING INFORMATION ON AN UPLOADED DOCUMENT. Only quotes provided as specified will be considered.
