001475 - Flat Mail Processing

Summary of Specifications:
Oakland County Purchasing Division is requesting SEALED proposals on behalf of the Support Services – Mail Room for daily flat mail processing services for the Oakland County Mail Center as outlined below. Effective dates of service are August 1, 2010 through July 31, 2011. Contract may be extended for an additional 2 years. 

Scope of Services 

Vendor will pick up flats daily between 3:30 – 4:45. 

Estimated (no guarantee) daily piece count – 149 

Flats will be in tubs for pickup. 

Vendor will supply acceptable paperwork for Oakland County to fill out and receive a receipt for each pickup. 

Vendor will process special flat mailings separate from daily flats when noted on receiving tickets and provide separate invoice. 

Vendor will guarantee and provide documentation that the mail was submitted and cleared for processing by USPS the same day as received. 

Vendor will provide Oakland County a month end statement on the 16th of every month to the Mail Services Supervisor. This will include a daily breakdown of flats processed. 

Oakland County will not be charged more than the actual postage cost to process the flat. 

All mail processed and prepared must be done by the contracted vendor in house and not by an outside vendor unless mutually agreed upon before the transfer. 

Vendors are requested to provide the various rate structures available for flat mailing as part of their proposal response.