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Basic Information

Reference Number

0000396291

Issuing Organization

City of Hillsdale

Owner Organization

City of Hillsdale

Solicitation Type

RFB - Request for Bid (Formal)

Solicitation Number

2025-BPU South West Distribution

Title

BPU Distribution Line Clearance (South West)

Source ID

PU.AG.USA.1035473.C9659951

Details

Location

United States, Michigan, Hillsdale County

Piggyback Contract

Description

CITY OF HILLSDALE, MICHIGAN ADVERTISMENT FOR BIDS
The City of Hillsdale and the Board of Public Utilities (BPU) is requesting proposals for the following project(s):

              Distribution Line Clearance (South West)

All work shall be in accordance with the project maps, project specifications and any applicable sections of the 2012 MDOT Standard Specifications for Construction.

RFP due date/ Public Opening:
Sealed proposals are due by 2:00 pm (local time) on October 7th, 2025 at the following location:

Hillsdale City Hall Office of the City Clerk 97 N. Broad Street Hillsdale, MI 49242

Project Location:
South West Hillsdale: Hallett Rd, Bankers Rd, Cambria Rd, Lake Wilson Rd, South Hillsdale Rd, and West Reading Rd– see Appendix A, Map A-J

Scope of Work:
Project consists of ~23.1 miles of power line vegetation clearance work to 30’ width (15 ft. each side). Trimming, tree removal, and herbicide application to cut stumps for prevention of regrowth will be required. Trees along outer boundaries shall be trimmed to maintain a clear space around the line for at least a 3-year period. Work shall include trimming of all primary lines: regardless of number of phases (single phase maps are included).

Proposed Project Schedule:
BPU Board Presentation:                                           October 14th, 2025
City Council Anticipated Award of Contract:              October 21st, 2025
Project Completion:                                                    June 30th, 2026

Dates

Publication

08/20/2025 10:40 AM EDT

Questions are submitted online

Closing Date

10/07/2025 02:00 PM EDT

Contact Information

Randy Borders

517-610-6106

rborders@cityofhillsdale.org

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

Bonding Requirements

- Bid Bond

5 %

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Instructions to proposers:

All bidders MUST complete a site visit to ensure scope of work is properly understood.
Proposals must be typewritten or clearly printed in ink and signed by a duly authorized representative of the firm submitting the proposal.
Proposals must be submitted in sealed envelopes, clearly marked on the outside, “South West Distribution Line Clearance Project – City of Hillsdale”
Proposals will be received by the City Clerk, City Hall, 97 N. Broad Street, Hillsdale, Michigan 49242, at the above required time. All proposals will be date stamped and time marked upon receipt. Proposals may not be faxed or e-mailed.
No proposal will be accepted after the time designated for the receipt of proposals set forth above. Each bidder shall and will be fully and solely responsibility for delivery of the proposal prior to the appointed date and hour designated for the receipt of all proposals, and shall assume the risk of late delivery or non-delivery regardless of the manner the bidder employs for the proposal's delivery or the reason for such late delivery or non-delivery.
The City of Hillsdale reserves the right to reject any and all proposals and to waive any defects or informalities in proposals, to accept the bid that it determines to be the lowest competitive bid from a competent bidder meeting specifications and to negotiate with the bidder or bidders who, in the judgment of the Hillsdale City Manager, are deemed the most advantageous for the public and the City.
The City of Hillsdale reserves the right to take other action before a contract is signed or a purchase order is approved; even after City Council accepts or approves the proposal.
Proposals submitted in response to this invitation shall become the property of the City of Hillsdale and be a matter of public record and available for review.
Contractors shall submit an anticipated schedule with their bid.
Communications regarding this proposal may be directed to:

Randy Borders
Forman
City of Hillsdale
Hillsdale, MI 49242
517-610-6106
rborders@cityofhillsdale.org