ITB 22/23-19 - ITB 22/23-19 Three Year Contract Romulus Memorial Cemetery & City Alley Grass

The City of Romulus Department of Public Works is seeking bids from experienced and qualified contractors for the purpose of entering into a three year contractual services contract for the weekly cutting of the Romulus Memorial Cemetery (10202 Shook Road, Romulus, MI  48174) and for the hand mowing, weed trimming/whacking and sidewalk edging of the Downtown Romulus Alley for the 2023, 2024 and 2025 mowing seasons.

1. Qualified individuals and firms wishing to submit a bid must use the forms provided by the City.  Bid forms and specifications may be obtained from the MITN Purchasing Group page of BidNet Direct at http://www.mitn.info/.  Bids may be rejected unless made on the forms included with the bidding documents.  Copies of documents obtained from any other source are not considered official copies.

2. Questions must be emailed to Purchasing@romulusgov.com and received no later than 12:00 PM Local Time, February 16, 2023.

3. Clarifications, modifications, or amendments may be made to this solicitation at the discretion of the City.  Any and all addenda issued by the City will be posted on the MITN Purchasing Group page of BidNet Direct.  All interested parties are instructed to view the MITN website regularly for any issued addenda.  It is the responsibility of the bidder to obtain all issued addenda and acknowledge receipt of said addenda by including a printed copy of each addendum as part of the required documents for this solicitation and to list the addendum and sign and date the “Acknowledgment of Receipt Addenda Form supplied in the bid documents.

4. Mandatory Work Site Examination - For the purpose of allowing all contractors interested in placing a bid the opportunity to acquaint themselves with all of the existing conditions, it will be mandatory for all contractors to perform a Work Site Examination prior to submitting a bid.

5. No plea of ignorance of conditions which exist or which may hereafter exist, or of any difficulties which may be encountered will be accepted as the basis for any failure or omission on the part of the Contractor to fulfill all of the requirements of this Contract, nor will such failure or omission be accepted as the basis for any claims of any nature or extra compensation or extension of time. The submission of a bid shall be considered as prima facta evidence of compliance with this section.

6. A total of two copies (one marked “Original” and one marked “Copy”) of the bid must be submitted together in one sealed package/envelope and returned to the City Clerk's Office no later than 2:00 P.M., Tuesday, February 28, 2023.  Bids should be addressed using the Bid package label provided in the solicitation documents or submitted electronically on the MITN Purchasing Group page of BidNet Direct.

7. At approximately 3:00 p.m., local time 2/28/2023, all timely received bids will be publically opened and read.

8. The City reserves the right to postpone the opening without notification and also reserves the right to reject all bids and to waive any minor informality or irregularity in bids received and to award the bid in whole or in part. Ultimately, a contract may be awarded to the lowest most responsive and responsible company, as determined in the sole discretion of the City of Romulus or otherwise in a manner deemed by the City to be in its own best interest.

9. The successful Bidder will be required to submit proof of all bonds and insurance required by the solicitation documents and copies of all required endorsements.

10. For additional information contact Gary Harris, City of Romulus, Purchasing Director by calling (734) 955-4568 or by emailing Purchasing@romulusgov.com

11. The City of Romulus strictly prohibits the reproduction or publishing of any published document or solicitation without the express written consent of the City of Romulus.  Unauthorized posting of any notice of these documents or reference to said documents or solicitations is strictly prohibited.