Summary of Specifications:
Dated: July 17, 2015: The City of Rochester Hills is accepting proposals from qualified and experienced firms to provide tree maintenance and stump grinding services. Proposals will be received by the City of Rochester Hills, at the Fiscal Team/Purchasing Division, 1000 Rochester Hills Drive, Rochester Hills, MI 48309 until exactly 3:00 p.m. local time, on Monday, August 10, 2015, at which time and place proposers’ names will be publicly read aloud.
The City of Rochester Hills officially distributes proposal documents from the Purchasing Division or through the Michigan Intergovernmental Trade Network (MITN). Copies of proposal documents obtained from any other source are not considered official copies. Only those vendors who obtain proposal documents from either the Purchasing Division or the MITN System are guaranteed access to receive addendum information, if such information is issued. The first step to do business with the City is to become a registered vendor by visiting the City website at www.rochesterhills.org, click on City Services, Departments, Purchasing, Bid Opportunities and link to MITN website. Final proposal results will be posted on the MITN website after award.
Any deviation from the specifications must be noted on the proposal.
THE CITY OF ROCHESTER HILLS RESERVES THE RIGHT TO REJECT ANY AND ALL PROPOSALS.
Please submit proposal on or before the date and time given above to:
Lisa Cummins, CPPB Purchasing Manager City of Rochester Hills 1000 Rochester Hills Drive Rochester Hills, Michigan 48309 248-841-2537
All proposals (3 copies) must be submitted in a sealed envelope marked “RFP - TREE MAINTENANCE AND STUMP GRINDING SERVICES, or submitted through the MITN website.”
The City of Rochester Hills (hereinafter referred to as The City) desires to acquire tree maintenance and stump grinding services for three (3) years with two (2) one (1) year renewal options based upon a mutual agreement between the City and the service provider.
The purpose of this document is to ultimately select the services of a professional firm to provide the City of Rochester Hills tree maintenance and stump grinding services. The City of Rochester Hills Forestry Division has provided specifications and requirements which will assist in the procurement of the highest quality services possible to meet the requirements and needs of the City.
This document is a Request for Proposal. It differs from a Request for Bid/Quotation in that the City is seeking a solution as described herein, not a bid/quotation meeting firm specifications for the lowest price. As such, the lowest price proposed will not guarantee an award recommendation. Competitive sealed proposals will be evaluated based upon criteria formulated around the most important features of the service, of which qualifications, experience, capacity, methodology and philosophy, may be overriding factors, and price may not be determinative in the issuance of a contract or award. The proposal evaluation criteria should be viewed as standards which measure how well a vendor’s approach meets the desired requirements and needs of the City. Those criteria that will be used and considered in evaluation for award are set forth in this document. The City will thoroughly review all proposals received. The City will also utilize its best judgment when determining whether to schedule meetings with shortlisted proposers, after receipt of all proposals. Meetings with shortlisted proposers will provide additional information and criteria upon which the City will base its selection decision. A purchase order/contract will be awarded to a qualified vendor submitting the best proposal. The City of Rochester Hills reserves the right to select, and subsequently recommend for award, the proposed service which best meets its required needs, quality levels and budget constraints.
Please login to MITN to download complete specifications and proposal response forms.
