Summary of Specifications:
Dated May 3, 2016: The City of Rochester Hills is accepting quotations for new Refrigerators and Stoves for the Renovated Fire Stations# 1, 2, 3 and 5. If you are interested in providing a quotation, please fill in the following information and fax or mail back by May 17, 2016 at 5:00 p.m. All questions and/or quotations should be directed to the attention of: Andrea Quinn, Purchasing Administrative Assistant, City of Rochester Hills, 1000 Rochester Hills, MI 48309 Phone: 248-841-2536, Fax 248-608-8178 or email quinna@rochesterhills.org. Questions are to be directed to Andrea Quinn, Purchasing Administrative Assistant, Phone: 248-841-2536 or Fax: 248-608-8178 or email quinna@rochesterhills.org. Questions regarding the proposal must be made in writing prior to May 10, 2016 at 11:30 a.m. E.S.T., at which time a response will be prepared and forwarded to all vendors as an amendment, or an addendum to the quotation, if such information would be of significance to uninformed proposers. Questions received after the date and time above will not be considered. Only the person designated above is authorized to seek additional information from prospective firms regarding their Quote. Correspondence or inquiries made directly to firms regarding their Quote from other persons are to be directed to the employee designated above for appropriate review and response. The City may modify the QUOTE prior to the deadline for submission of proposals by issuance of an addendum to all parties who have been furnished the Bid for proposal purposes. The City of Rochester Hills officially distributes bid documents from the Purchasing Division or through the Michigan Intergovernmental Trade Network (MITN). Copies of bid documents obtained from any other source are not considered official copies. Only those vendors who obtain bid documents from either the Purchasing Division or the MITN System are guaranteed access to receive addendum information, if such information is issued. The first step to do business with the City is to become a registered vendor by visiting the City website at www.rochesterhills.org, click on City Services, Purchasing, Bid Opportunities and link to MITN website. Final bid results will be posted on the MITN website after award. GENERAL REQUIREMENTS Municipalities are exempt from Michigan State Sales and Federal Excise taxes. Prices quoted shall not include Federal or State taxes. The City will furnish the successful bidder with tax exemption certificates upon request. The City of Rochester Hills reserves the right to reject any and all quotes and to waive any defect or irregularity in quotes. The City reserves the right to accept any separate item in the quote; and to accept the quote that in the opinion of the City is to the best advantage and interest of the City based on price, availability and service. The City of Rochester Hills reserves the right to split or abstract any or all quotes and award multiple contracts from the same bid when in its judgment it best serves the City of Rochester Hills. Any deviations from the specifications must be noted in the quote.
The City reserves the right to waive any informalities or immaterial omissions or defects not involving price, time or changes in the work. In the case of error in the extension of prices or other arithmetic error in the quote, the unit price shall govern. All bid prices shall remain in effect for at least one hundred and twenty (120) days from the date of the bid opening or the award, whichever comes first, except for the successful proposer whose prices are to remain firm through product delivery and acceptance by the City. No Quote will be accepted from, or contract awarded to any person, firm, or corporation that is in arrears or is in default to the City of Rochester Hills upon any debt or contract, or that is in default as surety or otherwise, or failed to perform faithfully any previous contract with the City of Rochester Hills.
