The City of Rochester Hills is soliciting proposals for a qualified and experienced contractor to provide and install Audio & Video Recording Equipment in the Interview Rooms at the Oakland County Sheriff’s Office Substation located at 750 Barclay Circle, Rochester Hills, Michigan, 48307.
Due to the COVID-19 pandemic, some City processes have been affected and as such, are requiring adjustment to the normal processes. It is important that you read all the information to ensure you submit your proposal response to the City in the correct manner. Please ensure all documents are signed. If you are interested in providing a proposal, please read the document in its entirety and submit the requested information and proper forms and upload to the MITN website. Electronic submission ONLY will be accepted. Hardcopy, emailed, faxed and late submittals will not be accepted.
Sealed proposals for providing and installing the Audio & Video Recording Equipment will be received by the City of Rochester Hills Purchasing Division, 1000 Rochester Hills Drive, Rochester Hills, MI 48309 via electronic submission ONLY through the MITN (www.mitn.info) website until exactly 3:00 P.M. Local Time, Wednesday, June 15, 2022. The City will subsequently at 3:30 P.M. read the names and addresses received publicly via a Zoom Teleconference.
The City of Rochester Hills officially distributes bid/proposal documents from the Purchasing Division or through the Michigan Intergovernmental Trade Network (MITN) at www.mitn.info. Copies of proposal documents obtained from any other source are not considered official copies. Only those vendors who obtain bid/proposal documents from either the Purchasing Division or the MITN System are guaranteed access to receive addendum information, if such information is issued. The first step to do business with the City is to become a registered vendor by visiting the City website at www.rochesterhills.org, select City Services, Purchasing, Bid Opportunities and link to the MITN website. Final proposal results will be posted on the MITN website after award.
Site Visit.
There will be a voluntary site visit to be held on Wednesday, June 01, 2022 beginning at 10:00 am at Oakland County Sheriff’s Office Substation, 750 Barclay Circle, Rochester Hills, Michigan, 48307, in order to provide contractors the opportunity to become familiar with the premises specified, provide a forum for questions/answers and the work to be performed according to the contract and specifications. Attendance at the walk-through is not mandatory in order to submit a proposal; but this will be the only time potential vendors will be able to view the work areas.
All correspondence or inquiries from interested firms regarding this proposal shall be directed to the attention of Keri J. Bright, CPPB, Procurement Analyst, City of Rochester Hills, Purchasing Division, 1000 Rochester Hills Drive, Rochester Hills, MI 48309, email: brightk@rochesterhills.org, telephone: 248.841.2538. All inquiries shall be made in writing by Thursday, June 02, 2022 at 11:30 a.m., in order that a written response in the form of an addendum can be processed before the proposals are opened, if such information would be of significance to uninformed proposers.
Proposal Opening Via Zoom Teleconference.
Proposers wanting to view the opening are invited to do so utilizing the following meeting information listed below. We are requesting that you not attend in person to limit capacity within City building during this time and it is possible that City buildings may not be open to the public at the time of the opening.
When: Jun 15, 2022 03:30 PM Eastern Time (US and Canada)
Topic: RFP-RH-22-046 Interview Rooms Audio & Video Recording Eqpt
Please click the link below to join the webinar: https://us02web.zoom.us/j/87580373491
Or One tap mobile: +19292056099,,87580373491# or +13017158592,,87580373491#
Or Telephone: +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833
Webinar ID: 875 8037 3491
Please note if you are submitting proposal through the MITN website, the City of Rochester Hills is capable of accepting documents in .docx, .pdf, .jpg, .tif or rtf formats. Due to security risks associated with some file formats, the following file types are not able to be opened by the City: DOC, DOCM, DOT, XLS, XLSM, XLSB, XLT, PPT, PPTM, RTF. All of these formats can contain malicious code. The City is also not able to open ZIP files at this time. Alternatively you could convert these files to PDF.
Any deviation from the specifications must be noted on the proposal. Failure to complete every space on the specification form may disqualify bid.
