Dated June 22, 2023: The City of Rochester Hills is accepting sealed bids for the purchase of Three Hundred Twenty (320) Microsoft Office Professional Plus 2021 Single Language LTSC Part Number 79P-05855. Sealed bids for will be received by the City of Rochester Hills, Purchasing Division, 1000 Rochester Hills Drive, Rochester Hills, MI 48309 via electronic submission ONLY through the MITN (www.mitn.info) website until exactly 3:00 P.M. EST, July 11, 2023 and publicly read via Zoom Teleconference.
It is important that you read all the information to ensure you submit your bid response to the City in the correct manner. Please ensure all documents are signed. If you are interested in providing a bid, please read the document in its entirety and submit the requested information and proper forms and upload to the MITN website. Electronic submission ONLY will be accepted. Hardcopy, emailed, faxed and late submittals will not be accepted. THE CITY OF ROCHESTER HILLS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS.
The City of Rochester Hills officially distributes bid documents from the Purchasing Division or through the Michigan Intergovernmental Trade Network (MITN). Copies of bid documents obtained from any other source are not considered official copies. Only those vendors who obtain bid documents from either the Purchasing Division or the MITN System are guaranteed access to receive addendum information, if such information is issued. The first step to do business with the City is to become a registered vendor by visiting the City website at www.rochesterhills.org, select Departments, Fiscal, Accounting & Purchasing, Procurement Division, Vendor Registration to link to the MITN website.
Questions are to be directed to Andrea Quinn, Procurement Analyst. All questions are to be submitted in writing and emailed to quinna@rochesterhills.org. All questions regarding the bid must be in writing prior to June 30, 2023 by 12:00 p.m., at which time a response will be prepared and posted as an addendum to the quotation on the MITN website, if such information would be of significance to uninformed vendors. Questions received after the date and time above will not be considered. Vendors are specifically directed to not contact other City staff; unauthorized contact of any City Department employee may result in rejection of submittal.
Bids shall be in conformance with the documents. The Bid Form must be completed entirely and submitted with the Bid. Any deviation from the specifications must be noted on the bid. Failure to complete every space on the bid form may disqualify bid. Bids shall be in accordance with the Purchasing Ordinance and the requirements of this notice in order to be deemed “responsive.”
As this Invitation to Bid is being made available by electronic means, the bidder accepts full responsibility to ensure that no changes are made to the Invitation to Bid documents. In the event of conflict with the version of the Invitation to Bid submitted by bidder, the version maintained by the City of Rochester Hills Purchasing Division shall govern.
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