The City of Rochester Hills is accepting quotations from contractors to provide all labor, material, equipment, administration and supervision to supply and install the replacement of damaged Aluminum Rail Fence at various locations, Rochester Hills, MI.
If you are interested in providing a quotation, please fill in the following information and, mail, fax, e-mail or submit online, no later than the due date of Tuesday, February 11, 2020 @ 3:00 PM EST. All hardcopy (mailed or faxed) quotations shall be directed to the attention of Debbie Scully, CPPB, Senior Procurement Analyst; City of Rochester Hills, Purchasing Division, 1000 Rochester Hills Drive, Rochester Hills, MI 48309, Fax: 248.608.8178, e-mail: scullyd@rochesterhills.org or submitted online through the MITN website.
Only those person(s) designated above are authorized to seek additional information from prospective vendors regarding their quote proposals. Correspondence or inquiries made directly to vendors regarding their quote proposals from all other persons are to be directed to those City employee(s) designated above for appropriate review and response. All inquiries shall be made in writing on or before Tuesday, February 4, 2020 at 12:00 noon EST, in order that a written response in the form of an addendum can be processed before the quotes are due. Inquires received after that date will not be considered.
Vendors are specifically directed to not contact other City staff; unauthorized contact of any City Department employee may result in rejection of submittal. It shall be the proposer’s responsibility to make inquiry as to changes or addenda issued. All such changes or addenda shall become a part of the contract and all proposers shall be bound by such changes or addenda. Addendums will be posted on the MITN system.
Vendors are encouraged to visit the site prior to the deadline for questions.
The City may modify the QUOTE prior to the deadline for submission of proposals by issuance of an addendum to all parties who have been furnished the Quote for proposal purposes. The City of Rochester Hills officially distributes quote documents from the Purchasing Division or through the Michigan Intergovernmental Trade Network (MITN). Copies of quote documents obtained from any other source are not considered official copies. Only those vendors who obtain quote documents from either the Purchasing Division or the MITN System are guaranteed access to receive addendum information, if such information is issued. The first step to do business with the City is to become a registered vendor by visiting the City website at www.rochesterhills.org, click on City Government, Departments, Purchasing, Bid Opportunities and link to MITN website. Final quote results will be posted on the MITN website after award.
The submission of a Quote hereunder shall be considered evidence that the proposer is satisfied with respect to the conditions to be encountered, and the character, quantity and quality of the work to be performed. All quotation prices shall remain in effect for at least ninety (90) days from the date of the quotation opening to allow for the award of the quote. If chosen as the successful vendor, the prices quoted shall remain firm through the term of the contract.
As this Request for Quotations is being made available by electronic means, the contractor accepts full responsibility to ensure that no changes are made to the Request for Quotations documents. In the event of conflict between a version of the Request for Quotations submitted by contractor and the version maintained by the City of Rochester Hills Purchasing Division, the version maintained by the City of Rochester Hills Purchasing Division shall govern.
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