SFQ-RH-23-063 - CARBON MONOXIDE (CO) SYSTEM CALIBRATION, TESTING, MONITORING

The City of Rochester Hills is soliciting quotations from qualified companies to establish a contract for Carbon Monoxide (CO) Systems’ Calibration, Testing, Monitoring and Repair services at various buildings owned by the City for a period of two (2) years; the City reserves the right to exercise an option to renew for an additional 1-year period. The purpose of this document is to ultimately enter into a contract with one or more qualified firms in order to provide the necessary services and meet City demands. 

With the COVID-19 pandemic, some City processes have been affected and as such, are requiring adjustment to our normal processes to accommodate. If you are interested in providing a quotation, please fill in the following information and email to brightk@rochesterhills.org or upload to the MITN website by: October 18, 2023 at 4:00 PM EST.  

A walk-thru will be held on Wednesday, October 4, 2023 beginning at 10:00 a.m. at the DPS Garage located at 511 E. Auburn Road, Rochester Hills, MI 48307 in order to become familiar with the different locations, provide a forum for questions/answers and the work to be performed according to the contract and specifications. The deadline for questions must be submitted by 11:30 a.m. on Thursday, October 5, 2023 to brightk@rochesterhills.org, in order that a written response in the form of an addendum can be processed before the due date. Inquiries received after the date and time above will not be considered.  Attendance at the walk-through is not mandatory in order to submit a quotation; but this will be the only time potential vendors will be able to have access to the locations.

As this quotation is being made available by electronic means, the vendor accepts full responsibility to ensure that no changes are made to the quotation documents. In the event of conflict between a version of the quotation submitted by the vendor, the version maintained by the City of Rochester Hills Purchasing Division shall govern.

The City of Rochester Hills officially distributes quote documents from the Purchasing Division or through the Michigan Intergovernmental Trade Network (MITN).  Copies of quote documents obtained from any other source are not considered official copies.  Only those vendors who obtain quote documents from either the Purchasing Division or the MITN System are guaranteed access to receive addendum information, if such information is issued.  It shall be the proposer’s responsibility to make inquiry as to changes or addenda issued.  All such changes or addenda shall become a part of the contract and all proposers shall be bound by such changes or addenda.  The first step to do business with the City is to become a registered vendor by visiting www.mitn.info to link to the MITN website. Final quotation results will be posted on the MITN website after award.

The submission of a Quote hereunder shall be considered evidence that the proposer is satisfied with respect to the conditions to be encountered, and the character, quantity and quality of the work to be performed.  All quoted prices shall remain in effect for at least ninety (90) days from the date of the quotation opening to allow for the award and that, if chosen, the successful vendor’s prices shall remain firm through the entire term of the contract.