Dated March 12, 2021:Sealed bids for the 2021 CONCRETE ROAD REPLACEMENT PROGRAM
#1 will be received by the City of Rochester Hills’ Purchasing Division located at 1000 Rochester Hills
Drive, Rochester Hills (Lower Level), Michigan 48309 via electronic bid submission ONLY until
EXACTLY 3:00 P.M., Michigan Time, on Monday, March 22, 2021 at which time the bids will be
publicly opened and read aloud via Zoom Teleconference. Please note, there may be delays during the
opening due to downloading of the bids submitted, printing them, and then reading them in real time as
the opening is occurring. In order to assist in the process, Bidders should upload one complete bid
document to the MITN system to assist in streamlining the opening process. It is requested, due to City
Hall closures, that vendors wishing to view the opening do so via the Zoom meeting information
provided. If vendors arrive at City Hall, access to the building is not assured due to MDHHS notices
and directives. Due to the COVID-19 pandemic, some City processes have been affected and as such, are requiring adjustment to the normal processes. It is important that you read all the information to ensure you submit your bid response to the City in the correct manner. Please ensure all documents are signed. If you are interested in providing a bid, please read the document in its entirety and submit the requested information and proper forms and upload to the MITN website. Electronic submission ONLY will be accepted. Hardcopy, emailed, faxed and late submittals will not be accepted.
The City of Rochester Hills officially distributes bid documents from the Purchasing Division or through
the Michigan Intergovernmental Trade network (MITN). Copies of bid documents obtained from any
other source are not considered official copies. The first step to do business with the City is to become
a registered vendor by visiting the City website at www.rochesterhills.org, click on Departments,
Fiscal, Accounting, & Purchasing, Procurement Division, then Vendor Registration. Final bid results
will be posted on the MITN website after award. The Contract and Specifications documents for this
project are available on the MITN system. A complete paper copy of the Contract and Specification
documents can be obtain from the City of Rochester Hills Purchasing Division at 1000 Rochester Hills
Drive, Rochester Hills, Michigan 48309 and will require a non-refundable fee of $45.00.
Checks/money orders must be in the possession of the City before documents/drawings will be
mailed.
Each bid shall be accompanied by a certified check or a bid bond in an amount not less than 5% of the
bid amount. The bond shall be with a Surety licensed and admitted to do business in the State of
Michigan and in a form acceptable to the City of Rochester Hills. **Note: If your firm submitted a bid
bond for the original bid (ITB-RH-21-011) a new bid bond will not be required to be submitted as long
as the Surety company can provide a letter or documentation indicating that the bid bond is still in force. Please provide the letter along with the bid bond with your bid submittal.
All bids shall be opened publicly via Zoom Teleconference at the date and time specified. Each bid
shall be recorded together with the name of the bidder. Bids shall be in accordance with the Purchasing Ordinance and the requirements of this notice in order to be deemed “responsive.”
