Get instant access

to solicitation details & future business opportunities.

Get Access

Vendor packages with access to similar open solicitations

Statewide

Matching bid notifications & access to all Statewide & Group bid details

Group

Matching bid notifications from participating agencies

Basic

Access participating agency bids

Basic Information

Reference Number

0000200071

Issuing Organization

City of Garden City

Owner Organization

City of Garden City

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

2018-10-12-1000

Title

Garden City Baseball Field Improvements

Source ID

PU.AG.USA.2429.C8654051

Details

Location

United States, Michigan, Wayne County

Purchase Type

One Time Only- Delivery Date:11/16/2018

Piggyback Contract

Description

City of Garden City, Michigan
Parks and Recreation Department
REQUEST FOR PROPOSALS
For
Garden City Baseball Field Improvements
PROPOSALS DUE: October 12, 2018 BY 10:00 a.m.

Deliver SEALED Proposals to:
Michelle Mastej, Deputy Treasurer
City of Garden City
6000 Middlebelt Road
Garden City, MI 48135

RFP #45048 “Garden City Baseball Field Improvements”

Refer questions to:
Raymond Parker, Hennessey Engineers, Inc.
Phone: (734) 759-1600
Fax: (734) 282-6566
E-Mail: rdparker@hengineers.com

Questions shall be submitted in writing by electronic mail prior to October 10. All questions and
responses will be emailed to all bidders requesting copies via email.

Bidders must deposit, with their bid, surety in the form of a certified check, bank draft, or bid bond, in the sum of five percent (5%) of the amount of the proposal. The Owner reserves the right to waive any
information or to reject any and/or all bids. Bidders may not withdraw their bid within 60 days after the date of the bid opening.

REQUEST FOR PROPOSALS
City of Garden City
Garden City Baseball Field Improvements

INTRODUCTION

The Parks and Recreation Department of the City of Garden City, Michigan desires to renovate several of the existing baseball diamonds located in Garden City Park off Cherry Hill Road east of Merriman Road and Moeller Park located off Moeller Avenue and Ford Road. The City is seeking proposals in response to this Request for Proposals (RFP) from qualified contractors to reconstruction the baseball fields as detailed in the RFP.

Bidders for the Contract will be required have similar experience to the tasks required in the RFP and have staff to facilitate the required construction tasks.

Furnish Two (2) References of a similar experience and evidence of Insurance with proposal and Bid Bond.

II. SCOPE OF SERVICES

Contractor General Scope:
- Laser Grade 9 fields at City Park and Moeller Park (City Park Fields #1 and #3; Moeller Fields #1- #7)
- Perform Lip-Work to create smooth transition from infield to outfield (varies field to field)
- Top-Dress each of the 9 fields with infield conditioner (Provide as Optional pricing)
- Power-Rake infields to remove any grass infiltration and/or weeds
- Add infield slag "as-needed"

Contractor Detailed Scope: (Pricing for Infield Conditioner should be quoted as "optional")
- City Park Field #1: 6 feet of lip-work removal, 5 tons of infield conditioner
- City Park Field #3: 6 feet of lip-work removal, 5 tons of infield conditioner needed
- Moeller #1: 2 feet of lip-work removal, 3 tons of infield conditioner
- Moeller #2: 2 feet of lip-work removal, add 50 tons of infield slag, 3 tons of infield conditioner
- Moeller #3: 6-feet of lip-work removal, 3 tons of infield conditioner
- Moeller #4: 3 feet of lip-work removal, 3 tons of infield conditioner
- Moeller #5: 3 feet of lip-work removal, cut out additional grass behind 3B in foul territory, 3 tons of
infield conditioner
- Moeller #6: 2 feet of lip-work removal, 5 tons of infield conditioner
- Moeller #7: 2 feet of lip-work removal, 5 tons of infield conditioner

City of Garden City Scope:
- City will coordinate dumpsters for sod-removal and confirm locations for job at City Park & Moeller w/contractor - City will provide assistance with transporting infield conditioner and slag from initial drop-pile to field locations

III. PROPOSAL REQUIREMENTS

Proposals must include a bid price for each field and include unit pricing for all materials that are the contractors responsibility. The City reserves the right to reject any and all proposals with or without cause, and to accept proposals which it considers most favorable. All delivery, installation and supervision costs must be included in the proposal. All proposal amounts shall be guaranteed for not less than sixty (60) days after the proposal submittal deadline date.

Each proposal must be accompanied by a Certified Check, Cashier’s Check, or Bid Bond payable to the City of Garden City, Michigan, in an amount not less than five percent (5%) of the total bid
amount. Workmen’s Compensation, Comprehensive General Liability, and Transportation insurance and insurance certificates shall be provided by the successful Supplier.

No proposal may be withdrawn within a period of sixty (60) days after the bid opening date. The contractor must submit Two (2) hard copies and one (1) electronic copy, on a CD/flash drive, of the proposal to the address listed above. All Proposals must comply with the specifications and guidelines provided in this document.

IV. RFP Schedule and Submission

Schedule

RFP Issued: October 1, 2018

Deadline for Submission of Written Questions: October 10, 2018

RFP Due: October 12, 2018 by 10:00am

Recommendation and award: October 22, 2018

The City reserves the right to make adjustments to the above noted schedule as necessary.

B. Pre-submittal meeting and Questions
There will not be a required pre-submittal meeting for this request; however, contractors are encouraged to contact the Dan Plamondon for clarification and information pertaining to this request for proposals. Any requests for information or clarification must be submitted in writing by email to Raymond Parker at rdparker@hengineers.com and/or Dan Plamondon at dplamondon@gardencitymi.org before October 10, 2018 at 4:30 P.M. No oral questions will be answered.

Written responses to all questions will be e-mailed to all respondents as well as being sent directly to the person making the inquiry.

Proposal Contents

Proposals submitted in response to this RFP must meet the specifications set forth herein. Proposals must be clear and succinct. Only those Contractors providing complete information as required will be considered for evaluation. Any major deviation from these specifications will be cause for rejection of the proposal at the City's Discretion. The ability to follow these instructions demonstrates attention to detail. The content and sequence of proposals are to be as follows:

1. Cover Letter
The Cover Letter must include the following:

RFP number and project title
Name and address of the entity submitting the proposal
Date entity was established
Name(s) of the person(s) authorized to represent the Contractor in any negotiations
Name(s) of the person(s) authorized to sign any contract that may result
Contact person's name, mailing or street addresses, phone and fax numbers and email address

V. EVALUATION OF PROPOSALS AND AWARD

A. Selection Process Generally
The City reserves the right in its discretion to make a selection based directly on the proposals submitted. The respondent selected will be chosen based on its apparent ability to best meet the overall objectives of the City.

The City has the right to reject any or all proposals.

B. Evaluation Criteria

Each proposal shall be evaluated based on cost and ability to complete the project within given timeline and adequate staff to ensure completion

C. Proposal Review

An evaluation review committee ("Committee") will be appointed to evaluate the proposals received. For the purpose of scoring proposals, each of the committee members will evaluate each proposal in accordance with the above mentioned criteria. The successful Contractor shall be selected and notified once the contract is approved by Garden City Council meeting on October 22nd.

D. Clarification During Review Process

During the evaluation process, the City has the right to request additional information and presentations for clarification in order to understand the Contractor's view and approach to the project and scope of the work. The City further reserves the right to make an award without further clarification of proposals reviewed. Any changes to a submitted proposal made before executing the contract will become part of the final contractor contract.

VI. TERMS AND CONDITIONS

A. Errors and Omissions

Proposers are responsible for reviewing all portions of this RFP. Proposers are to promptly notify the City, in writing, if the proposer discovers any ambiguity, discrepancy, omission or other error in the RFP. Any such notification should be directed to the City promptly after discovery, but in no event later than five working days prior to the date for receipt of proposals.

Dates

Publication

09/28/2018 12:33 PM EDT

Question Acceptance Deadline

10/10/2018 04:30 PM EDT

Questions are submitted online

Closing Date

10/12/2018 10:00 AM EDT

Onsite Visit

10/05/2018 12:00 AM EDT

Contact Information

Dan Piamondon

dplamondon@gardencitymi.org

Raymond Parker

rdparker@hengineers.com

Buyer Preferences, Guidelines & Requirements

General Requirements

- Bid Deposit Required

- Insurance Required

- Prevailing Wage Required

Bonding Requirements

- Bid Bond

5 %

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Recommended

Event date

10/05/2018 12:00 AM EDT

Location

City Baseball Fields

Event Note

Please contact Dan Plamondon at 734-732-0113 to schedule a onsite visit.
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries