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Basic Information

Reference Number

0000409358

Issuing Organization

City of East Lansing

Owner Organization

City of East Lansing

Solicitation Type

RFQ - Request for Quote (Informal)

Solicitation Number

CED-62881

Title

Request for Quotes: Clocktower Banner Repairs

Source ID

PU.AG.USA.1980.C14204001

Details

Location

United States, Michigan, Ingham County

Piggyback Contract

Description

The City of East Lansing Downtown Management Board (DMB) is seeking professional services to repair two (2) banners that are installed seasonally on the clocktower in Downtown East Lansing May – October.

Each banner is 146” X 46” and is made of 15 oz vinyl. Each banner is designed with several pockets that hold interchangeable inserts to promote events taking place throughout the month. Each banner has a total of 19 pockets in the following sizes:

One (1) for holding 39” X 8.5” inserts

Nine (9) for holding 29” X 7” inserts

Nine (9) for holding 5.5” X 7” inserts

Attached as Appendix A is an image of one of the clocktower banners for reference.

All 19 pockets are currently attached to the banners with a strong adhesive. However, in the summer months, this adhesive fails, causing the inserts to melt into the pockets. This makes it extremely difficult to remove the inserts each month and leaves a residue on all banner inserts. To prepare these banners for the 2026 season, the selected contractor will:

Remove all 19 of the existing pockets on each banner.
Clean off any residual adhesive on each banner.
Sew 19 new pockets onto each vinyl banner in a manner conducive to easily inserting and removing the various inserts.

Optional Site Visit: On Tuesday, February 3, 2026, at 11AM, there will be an optional site visit at East Lansing City Hall, Room 209 (Conference Room A). At this site visit, interested contractors may inspect the banners and inserts.

All repairs must be complete, and banners must be returned to the City of East Lansing no later than April 15, 2026.

Dates

Publication

01/14/2026 02:56 PM EST

Question Acceptance Deadline

02/06/2026 04:00 PM EST

Questions are submitted online

Closing Date

02/13/2026 04:00 PM EST

Contact Information

Matt Apostle

5173196859

mapostle@cityofeastlansing.com

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

TIMELINE:

OPTIONAL SITE VISIT: Tuesday, February 3, 2026, at 11AM
QUESTION DEADLINE: Friday, February 6, 2026, at 4PM
RFQ DEADLINE: Friday, February 13, 2026, at 4PM

QUOTES MUST BE GOOD FOR A PERIOD OF NINETY (90) DAYS.

ALL REPAIRS MUST BE COMPLETE AND BANNERS MUST BE RETURNED TO THE CITY OF EAST LANSING NO LATER THAN APRIL 15, 2026.

SUBMISSION: All quote submissions will be accepted via email at nprefont@cityofeastlansing.com. If you have any questions, please contact Nicolas Ceme-Prefontaine 517-319-6907 / nprefont@cityofeastlansing.com.