BID INSTRUCTIONS
Bids to receive consideration shall be received prior to the specified time of opening as designated on the bid form. NO LATE BIDS WILL BE ACCEPTED. Bids are considered received when received and date stamped by the office of the City Clerk. Envelopes are to be clearly marked BID NUMBER AND BID NAME. Sealed bids may be submitted to the office of the City Clerk at 1827 N. Squirrel Road, Auburn Hills, Michigan 48326.
1) PREPARATION OF BID
A) Bidders are expected to examine specifications and all instruction. Failure to do so will be at the bidder’s risk.
B) Each bidder shall furnish all information required on bid form. Erasures or other changes must be initialed by the person signing the bid form.
C) All Proposers shall carefully examine the RFP documents. Any ambiguities or inconsistencies shall be brought to the attention of the City in writing before the due date; failure to do so, on the part of the Proposer, will constitute acceptance by the Proposer of any subsequent decision. Any questions concerning the intent, meaning and interpretations of the RFP documents, shall be requested in writing and received by the City no later than May 25, 2023. The City will not be responsible for any oral instructions made by any employee(s) of the City regarding this RFP. Oral statements given before the proposal due date will not be binding.
D) All proposals must be sealed and clearly labeled: 2024 FIELDSTONE GOLF CAR BIDS.
E) Must be received by the City Clerk’s Office, located at 1827 N. Squirrel Road, Auburn Hills, MI 48326 by 3:00 PM EST, June 1, 2023.
F) Five (5) hard copies of proposals must be signed and include a digital thumb drive when submitted. Digital copies must be in PDF format. The digital copy submitted on the thumb drive/USB must be identical to the hard copy. The original bid proposal, golf car specifications, supporting documents, bid pricing, financing, details and lease agreements shall be submitted.
2) SUBMISSION OF BIDS
A) All bids shall be submitted in sealed envelopes and shall include the following information on the face of the envelope: Bidder’s Name Bidder’s Address Bid Number Bid Item (Name of Bid) Failure to do so may result in a premature opening of or failure to open such proposal. All bids must be hand delivered or mailed to: Auburn Hills City Clerk’s Office 1827 N. Squirrel Road Page 5 of 6 Auburn Hills, MI 48326
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