Specifications include, but are not limited to:
FOB destination Add
all or none
IFBC30034902000032 Page 36
STATE OF MISSOURI
OFFICE OF ADMINISTRATION
DIVISION OF PURCHASING (PURCHASING)
INVITATION FOR BID (IFB)
SOLICITATION/OPPORTUNITY (OPP) NO.: IFBC30034902000032 REQ NO.: RM011902284
TITLE: Pump and Related Equipment Repair, Maintenance and Parts BUYER: Teri Schulte
ISSUE DATE: 07/08/19 PHONE NO.: (573) 522-3296
RETURN SOLICITATION NO LATER THAN: 07/26/19 AT 2:00 PM CENTRAL TIME (END DATE)
VENDORS ARE ENCOURAGED TO RESPOND ELECTRONICALLY THROUGH HTTPS://MISSOURIBUYS.MO.GOV BUT MAY RESPOND BY HARD COPY (See Mailing Instructions Below)
MAILING INSTRUCTIONS: Print or type Solicitation/OPP Number and End Date on the lower left hand corner of the envelope or package. Delivered sealed solicitations must be in the Purchasing office (301 W High Street, Room 630) by the return date and time.
(U.S. Mail) (Courier Service)
RETURN PROPOSAL TO: PURCHASING or PURCHASING
PO BOX 809 301 WEST HIGH STREET, RM 630
JEFFERSON CITY MO 65102-0809 JEFFERSON CITY MO 65101-1517
CONTRACT PERIOD: Date of Award through One (1) Year
DELIVER SUPPLIES/SERVICES FOB (Free On Board) DESTINATION TO THE FOLLOWING ADDRESS:
Missouri Department of Conservation
Various Locations throughout the State of Missouri
The vendor hereby declares understanding, agreement and certification of compliance to provide the items and/or services, at the prices quoted, in accordance with all requirements and specifications contained herein and the Terms and Conditions Request for Proposal (Revised 10/19/15). The vendor further agrees that the language of this IFB shall govern in the event of a conflict with his/her proposal. The vendor further agrees that upon receipt of an authorized purchase order from the Division of Purchasing or when a Notice of Award is signed and issued by an authorized official of the State of Missouri, a binding contract shall exist between the vendor and the State of Missouri. The vendor shall understand and agree that in order for their proposal to be considered for evaluation, they must be registered in MissouriBUYS. If not registered at time of proposal opening, the vendor must register in MissouriBUYS upon request by the state immediately after proposal opening.
MissouriBUYS SYSTEM ID (SEE VENDOR PROFILE - MAIN INFORMATION SCREEN)
CITY, STATE, ZIP CODE
VENDOR TAX FILING TYPE WITH IRS (CHECK ONE)
___ Corporation ___ Individual ___ State/Local Government ___ Partnership ___ Sole Proprietor ___IRS Tax-Exempt
This document is divided into the following parts:
Section 1: Introduction and General Information
Section 2: Scope of Work
Section 3: Contractual Requirements
Section 4: Response Submission Information and Requirements
Exhibit A: Pricing Pages
Exhibit B: Miscellaneous Information
Exhibit C: Business Entity Certification, Enrollment Documentation, and Affidavit of Work Authorization
Exhibit D: Participation Commitment
Exhibit E: Documentation of Intent to Participate
Exhibit F: Missouri Service-Disabled Veteran Business Enterprise Preference
Terms and Conditions
INTRODUCTION AND GENERAL INFORMATION
This section of the solicitation includes a brief introduction and background information about the intended acquisition for which the requirements herein are written.
This document constitutes an invitation for sealed bids from prospective vendors to establish a contract for the purchase of pump and related equipment repair, maintenance and parts for the Missouri Department of Conservation, hereinafter referred to as “state agency,” in accordance with the requirements and provisions stated herein
It is the vendor’s responsibility to ask questions, request changes or clarifications, or otherwise advise the Division of Purchasing if the vendor believes that any language, specifications, or requirements are: (1) ambiguous, (2) contradictory or arbitrary, (3) violate any state or federal law or regulation, (4) restrict or limit the requirements to a single source, or (5) restrict or limit the vendor’s ability to submit a solicitation.
Vendors and their agents (including subcontractors, employees, consultants, or anyone else acting on their behalf) must direct all of their questions or comments regarding the IFB, the evaluation, etc., to the buyer of record indicated on the first page of this IFB. Vendors and their agents may not contact any other state employee regarding any of these matters during the solicitation and evaluation process. Inappropriate contacts are grounds for suspension and/or exclusion from specific procurements. Vendors and their agents who have questions regarding this matter should contact the buyer of record.
Questions and issues relating to the IFB must be directed to the buyer. It is preferred that questions be e-mailed to the buyer at firstname.lastname@example.org.
All questions and issues should be submitted no later than ten calendar days prior to the due date of the solicitations. If not received prior to ten days before the solicitation due date, the Division of Purchasing may not be able to fully research and consider the respective questions or issues.
Upon the Division of Purchasing’s consideration of questions and issues, if the Division of Purchasing determines that changes are necessary, the resulting changes will be included in a subsequently issued IFB addendum(s); absence of such response indicates that the questions and issues were considered but deemed unnecessary for a IFB addendum as the questions and issues did not provide further revision or clarity to the IFB or that time was not available to provide a response. All vendors will be advised of any change to the IFB’s language, specifications, or requirements by a formal addendum to the IFB. There will be no posted written records of the questions/communications (i.e., formal question/answer document).
NOTE: The only official position of the State of Missouri shall be that which is contained in the IFB and any addendums thereto.
Historical Usage Information:
Historical Usage - The following tables represent an estimate of the historical usage of the previous contracts.
Current and/or Previous Contract Information:
Current contracts exist for the pump and related equipment repair, maintenance and parts being obtained via this IFB. A copy of the contract can be viewed and printed from the Division of Purchasing Awarded Bid & Contract Document Search System located on the Internet at: http://oa.mo.gov/purchasing/bidding-contracts/awarded-bid-contract-document-search. In addition, all bid and evaluation documentation leading to the award of that contract may also be viewed and printed from the Division of Purchasing and Awarded Bid & Contract Document Search System. Please reference the Solicitation numbers IFBC30034901600665 and IFBC30034901600905 or the contract numbers CC160665001, CC160665002, CC160905001, CC160905002, and CC160905003 when searching for these documents.
State expenditures – The Missouri Accountability Portal (MAP) located on the Internet at: http://mapyourtaxes.mo.gov/MAP/Expenditures/ provides financial data related to the purchase of the products/services under the contract. Be sure to read the information provided in the links to “Site Information” and “Disclaimer”. Then search by the contract number shown above when searching for the financial information.
Accuracy of Background Information:
Although an attempt has been made to provide accurate and up-to-date information, the State of Missouri does not warrant or represent that the background information provided herein reflects all relationships or existing conditions related to this Invitation for Bid.
*****END OF PART ONE: INTRODUCTION AND GENERAL INFORMATION*****
SCOPE OF WORK
This section of the IFB includes requirements and provisions relating specifically to the performance requirements of the state agency. The contents of this section include mandatory requirements that will be required of the successful vendor and subsequent contractor. Response to this section by the vendor is requested. The vendor’s response, whether responding to a mandatory requirement or a desired attribute will be binding upon the contractor in event the bid is accepted by the state.
The contractor shall understand and agree that the purpose of the contract is to provide repair coverage for various types of pumps and related equipment for the Missouri Department of Conservation, at various locations throughout the State of Missouri. The contractor shall provide pump and related equipment maintenance, repair and parts as required by the state agency.