1. Absentee Ballot Packets – Printing, assembling, barcoding, tracking, and mailing absentee ballot packets to voters requesting to vote by mail in each scheduled election. 2. Election Notices with Sample Ballots – Mailing a personalized Election Notice to each active voter that includes their specific sample ballot, polling place information, and other legally required election details. 3. Biannual Voter Notice with Magnet – Designing, printing, and mailing a comprehensive annual voter information piece, including an affixed magnet listing all upcoming election dates. General Services Requirements • The contractor must ensure that absentee ballot packets and the other election mailings as outlined in this request are directly delivered to the post office, ideally within the St. Louis-Missouri area. • The contractor is responsible for affixing USPS bar-coding to each absentee ballot envelope to ensure reliable delivery tracking. • The contractor will apply USPS bar-coding to postal trays, tray covers, tags, and labels as required by USPS standards. • The contractor must also prepare and seal all necessary mailing statements and supporting documentation per USPS regulations. • All outgoing mail must include tracking that allows the Jefferson County Clerk’s Office to monitor the status of each mailing.
