The contractor shall plan, organize, and implement events and conferences (hereafter collectively referred to as “events”) for the Department of Elementary and Secondary Education (hereinafter referred to as the state agency) in accordance with the provisions and requirements stated herein. The contractor shall provide the event related services requested by the state agency and identified in the Work Plan Request (WPR), which may include, but not necessarily be limited to the following: Meeting with the state agency as request to discuss the event at a mutually agreed upon time; Marketing the event; Registration services; Coordination of event site, including exhibit booths; Coordination of food and beverages; Event evaluation; Presenter/speaker logistics; Graphic design work; Printing services; Audio visual equipment; Provide a secure storage area for promotional items for the event; and Receiving, balancing, and reconciling financial aspects of coordinating the event. The contractor shall perform all services to the sole satisfaction of the state agency. The contractor shall provide the services on an as needed, if needed basis. The State of Missouri does not guarantee any usage of the contract whatsoever. The contractor shall serve as the liaison between the state agency and the provider of services and commodities for the events. The contractor shall either provide the services directly or shall provide a person/personnel who must comply with the requirements stated herein. Therefore, references to “the contractor” throughout this document shall also be deemed to include the person/personnel provided by the contractor.
