Specifications include, but are not limited to: Event Production & Management - Work with EDC staff & EDC Marketing Committee to determine event components - Identify potential venues for reception and luncheon and negotiate contracts - Develop theme for event - Develop and manage project budget - Outline responsibilities/develop project tracking piece - Provide marketing and PR for event, including media contacts - Work with EDC Marketing Committee to identify keynote speaker - Manage all arrangements with keynote speaker, including contract, travel schedule, hotel, transportation, etc. - Script event speaking roles - Produce the event - Develop a detailed production script for the event - Develop volunteer plan - Determine set design and stage set up - Identify, recruit and coordinate all vendors (sound, lighting, catering, graphic design, printing, event facility, etc.) - Negotiate with all vendors - Manage bid and invoice process - Develop and manage creative event components with all appropriate vendors - Submit all necessary paperwork for budget tracking - Identify, recruit, coordinate all exhibitors - Negotiate with all exhibitors - Manage online registration for event Fundraising Management - Design sponsorship package and manage all aspects of the fundraising solicitation campaign - Solicit in-kind sponsorship as approved by EDC Marketing Committee - Track and provide regular sponsorship progress reports - Manage and insure all benefits are provided to sponsors per their sponsorship level
