Specifications include, but are not limited to: Event Development Process. a. Consultation on design of event including timing, location, artistic design and graphic theme and overall program. b. Develop work plan for event. c. Outline goals and objectives for the event. d. Create, manage and update project budget. e. Manage event to achieve objectives. f. Site research and contract negotiations. 2. Award Selection Process. a. Manage nominating committee(s). b. Attend meetings. c. Outline responsibilities. d. Manage committee members. e. Manage shortlisting and determining award winners and appropriate recognition. 3. Sponsorships. a. Assist with development of prospective list of local, regional and national sponsors. b. Manage solicitation of local, regional and national sponsors. c. Manage sponsor fulfillment. d. Create and design Sales Packet. e. Provide regular updates on the status of sponsorship progress. f. Draft fundraising letter. g. Draft sponsorship levels. 4. Promotion and Collateral. a. Participate in overall event theme and branding. b. Develop look and feel of event. c. Work with KCATAs Graphic Designer to produce collateral. d. KCATA will bid and print collateral. e. Provide online system of rsvp. 5. Publicity/Public Relations. a. Support KCATA staff in development of communications. 6. Event. a. Provide on-site logistics before and during event. b. Room set-up. c. Food and beverage planning. d. Staging and AV management. e. Speaker support. f. Vendor management. KCATA will have final approval over all vendors selected. KCATA will have final approval for all costs to be incurred. Event Planner will assist with conflict resolution with vendors.
