Specifications include, but are not limited to: The contractor shall provide alcohol and drug testing and related services in accordance with the provisions and requirements stated herein. ▪ The Contractor shall provide testing services to enable the City of Columbia’s compliance with the Omnibus Transportation Employee Testing Act of 1991 (the “Act”) which mandates random drug and alcohol testing as well as testing for pre-employment, post-accident, reasonable suspicion, return-to-duty, and follow-up testing of employees required to hold a Commercial Driver’s License. ▪ The Contractor shall adhere to the rules and regulations published under the Act found in 49 CFR 350 et al. Any modifications to the federal rules and requirements shall be incorporated into the contract unless such modification is found contrary to Missouri law. ▪ The Contractor shall allow post-accident, reasonable suspicion, and follow-up testing for any City of Columbia employee and pre-employment testing for any prospective or new hire employee which is within the legal parameters of the City. ▪ The Contractor shall perform such testing services in accordance with the City of Columbia’s Drug and Alcohol Policy (see Attachment 1) which has been determined to be legally permissible by such entity. ▪ The Contractor shall agree and understand that the contract shall not be construed as an exclusive arrangement; if it is in the best interest of the City of Columbia, alternate services may be obtained elsewhere. ▪ The Contractor shall understand and agree that the City of Columbia does not guarantee a minimum or maximum number of tests. However, in Fiscal Year2022, approximately 668 drug and alcohol screens were completed for the City of Columbia. ▪ The Contractor shall provide all materials, supplies and equipment necessary to successfully perform services as defined herein. All testing equipment, materials and supplies used by the contractor must meet accuracy and reliability standards and requirements as established by the United States Department of Transportation (DOT), U.S. Department of Health and Human Services (HHS), and the City of Columbia. ▪ The Contractor must establish adequate confidentiality and security measures to ensure that confidential employee records are not available to unauthorized persons. This includes protecting the physical security of records, limiting the number of persons with access to the records and other appropriate access controls and computer security measures to safeguard confidential data in electronic databases. ▪ The Contractor shall provide the required services on an as needed basis at any time, 24 hours per day, seven days per week. ▪ A specimen collection facility must be provided 24 hours per day, seven days per week. An option must be given for a collection facility to be utilized outside of business hours should the need for a post-accident, random or reasonable suspicion test arise. ▪ The collection facilities must comply with DOT requirements set forth in 49 CFR Part 40. ▪ Collection services must be provided in a timely manner with little or no advanced notice. ▪ When an applicant lives outside of the Columbia area, the City will require a referral to an alternate testing facility with access to an online portal for applicants to submit required information to the alternate testing site. The alternate collection site must meet all DOT regulations and mirror the process provided by the customary collection facility.
