Statement of Work (SOW)
Department of Veterans Affairs
Kansas City VA Medical Center
Brand Name Bobcat Toolcat Utility Work Machine (UW56 Model#M1225) and Attachments
1. Background
The Kansas City VA Medical Center (KCVAMC) Grounds Department in Kansas City, Missouri requires a long‑term, cost‑effective solution to perform grounds‑maintenance duties that demand industrial‑grade equipment. Existing equipment cannot efficiently or safely accomplish certain heavy workloads, resulting in higher costs for rentals, leases, or contracted services. The facility previously operated a Bobcat Toolcat and still owns multiple Bobcat Toolcat‑compatible attachments that can only be used on a Bobcat Toolcat platform; the prior Toolcat was turned in due to age and repair costs. Procuring a new Bobcat Toolcat will restore capability, allow reuse of existing attachments, and reduce reliance on external rental and contract services over the long term.
2. Scope
This procurement is for a brand name Bobcat Toolcat Utility Work Machine and Bobcat attachments. The new Bobcat Toolcat must be fully compatible with the facility’s existing Bobcat Toolcat‑style attachments to permit interchangeability and maximize the use of Government‑owned equipment. The requirement includes all incidental services necessary to deliver a complete, usable solution, including delivery, installation/assembly, warranty coverage, initial operator/maintenance training, and required manuals and documentation.
3. General Requirements
- The contractor shall be the manufacturer or an authorized distributor/dealer of Bobcat equipment.
- All equipment shall be new, current production; refurbished, used, demonstrator, returned, or “gray‑market” items are not acceptable.
- The contractor shall deliver, install (as applicable), and make the Bobcat Toolcat and all attachments fully operational at KCVAMC.
- The contractor shall provide initial on‑site training at no additional cost for KCVAMC Grounds Department staff on safe operation, basic service, and routine maintenance of the machine and attachments.
- The contractor shall ensure that a licensed and certified Bobcat dealer/service facility is available within 50 miles of KCVAMC to provide parts, warranty support, and repair services, and shall be able to service/repair what they sell without shipping the unit beyond 50 miles.
4. Line‑Item Structure
The requirement is divided into the following parts:
- Part A – Bobcat Toolcat Utility Work Machine (Brand Name Bobcat)
- Part B – Bobcat Toolcat Attachments and Associated Services (Brand Name Bobcat)
5. Part A – Bobcat Toolcat Utility Work Machine (Brand Name Bobcat)
The contractor shall provide one (1) Bobcat Toolcat Utility Work Machine, configured to be compatible with existing KCVAMC Bobcat Toolcat‑style attachments and equipped at a minimum with the following factory features/options.
Cab and operator station:
- Enclosed cab with HVAC
- Dual‑port USB charger
- Adjustable vinyl seats
- Power steering with tilt steering wheel
- Automatic parking brake
- Lift arm support
- Dome light
- Beverage holders
- Interior trim package
Drive and chassis:
- All‑wheel steer
- Full‑time four‑wheel drive
- Two‑speed transmission
- 29 x 10.5 Trac tires
- Four‑wheel independent suspension
- Limited‑slip transaxle
Safety and protection:
- Roll Over Protective Structure (ROPS) meeting SAE‑J1040 and ISO 3471
- Falling Object Protective Structure (FOPS) meeting SAE‑J1043 and ISO 3449, Level I
- Spark arrestor muffler
- Seat belts with shoulder harness
- Lower engine guard
- Radiator screen
- Engine and hydraulic monitor with automatic shutdown
- Traction control
Hydraulic and attachment systems:
- Auxiliary hydraulics, variable flow with dual‑direction detent
- High‑Flow hydraulic package
- Toolcat Interlock Control System (TICS)
- Power Bob‑Tach
- Attachment Control
- Boom float
- Hydraulic dump box
- Cargo box support
Lighting and electrical:
- Front work lights
- Heavy‑duty battery
- Engine block heater
- Automatically activated glow plugs
- Radio option
- Rear‑view camera
Instrumentation:
- Standard 5" display with keyless start
- Engine temperature and fuel gauges
- Hour meter and RPM display
- Warning indicators and fault display
- Maintenance interval notifications
- Job codes, quick start, and security lockouts
These features/options (Deluxe Road Package, Interior Trim, Power Bob‑Tach, Attachment Control, Engine Block Heater, Heavy‑Duty Battery, High‑Flow Package, Radio Option, Rear‑View Camera, and Traction Control) are mandatory and shall be included in the unit configuration.
6. Part B – Bobcat Toolcat Attachments and Associated Services (Brand Name Bobcat)
The contractor shall provide the following Bobcat brand attachments and services compatible with the Bobcat Toolcat Utility Work Machine:
Attachments:
- 3‑Point Hitch, Category I & II
- 72" Brushcat (high‑flow)
- 62" combination bucket
- Port relief (as required for attachment protection)
- SP13 sand and salt spreader
- 6K severe‑duty pallet fork frame
- 48" 6K severe‑duty pallet fork teeth
- 60" snow V‑blade, 7‑pin
- 68" angle broom
Warranty and support:
- Two‑year extended or 2,000‑hour full warranty (whichever comes first) on tractor and loader, for a total of four (4) years or 4,000 hours of full warranty coverage.
- Delivery and installation/assembly of all equipment at the KCVAMC campus.
- Complete parts manual for the Bobcat Toolcat Utility Work Machine and for each attachment.
7. Delivery and Installation
- Delivery location:
Kansas City VA Medical Center
4801 Linwood Blvd
Kansas City, MO 64128
- The contractor shall coordinate delivery and installation with the KCVAMC point of contact (POC) at least 14 business days in advance.
- The contractor shall offload, assemble (as needed), and position the Toolcat and attachments at the designated location on the medical center campus.
- After installation, the contractor shall verify proper operation and complete any required setup or calibration so the equipment is ready for use.
8. Training
- The contractor shall provide on‑site training at no additional cost for KCVAMC Grounds Department staff.
- Training shall cover:
- Safe operation of the Bobcat Toolcat and each attachment
- Routine inspection and preventive maintenance
- Basic troubleshooting and when to contact the authorized service dealer
- Training materials (e.g., manuals, quick‑reference guides) shall be provided in English and left on‑site for Government use.
9. Inspection and Acceptance
- Government acceptance will occur after:
- Delivery and installation of the Toolcat and all specified attachments;
- Successful demonstration that the equipment operates in accordance with Bobcat manufacturer specifications; and
- Completion of required training.
- Any deficiencies identified during inspection shall be corrected by the contractor at no additional cost to the Government prior to final acceptance
