The District desires to leverage the technology and management capabilities of its current Meraki infrastructure. Vendors who respond to this RFP must have the technical staff to manage the transition from HP switching to Cisco Meraki switching and from older Cisco switches to new Cisco Meraki switches. Vendors responding with alternate equipment must have the technical staff to provide the same services. The District is including installation services in this RFP. The District will provide the vendor with current switch configurations, and access to the network as needed, but the vendor should plan on both racking and stacking switches, moving and replacing cables as needed, as well as configuring every switch. • The installation requirements below are in addition to those outlined previously in the RFP. Failure to follow the additional requirements below may result in the proposal response being rejected. • Bidders must submit a description of their company’s experience, qualifications, and the technical certifications of the personnel responsible for completion of the project. Vendors should provide enough documentation to prove they have enough experience and staff to complete this project in a timely manner. JPSD expects the vendor technical staff to both configure the switches and make any configuration changes necessary to ensure the switches are working properly, including tagging VLANs if needed to ensure each switch is 100% operational. • Bidders must submit the names and contact information for three customers who can provide specific references for the installation and configuration of the specific equipment being proposed. Installation Requirements and Other Information • The selected vendor must be able to meet onsite with the JPSD IT staff to complete a schedule and scope of work before installations can begin. - 11 - • Vendor will coordinate with JPSD to schedule deployments of hardware or software in such a way as to minimize the impact on network users, however, work will be completed during standard business hours. • Vendor may be required to deliver all equipment to the JPSD Fixed Asset department to have asset tags affixed if necessary. JPSD will coordinate with the vendor to schedule the delivery and installation. Vendors will be expected to pick up devices from the JPS Fixed Assets warehouse for delivery to school locations as scheduled if required. • The vendor will remove and dispose of all packaging and miscellaneous materials left over from any part of the installation and place all trash in an identified on-site dumpster or taken by the vendor to an off-site location. JPSD personnel will not dispose of any packing materials, nor should JPS school personnel be asked to dispose of any packing materials. • All additional cables, connectors, screws, labor, miscellaneous plug parts, transceivers, SFPs, jumpers, modules, etc. needed to make the new equipment or applications 100% operational should be included in the installation cost and provided by the vendor. Any costs not outlined in the vendor proposed budget that may be required for the successful completion of the installation are assumed to be provided by the vendor and at no cost to JPSD.
