The Contract Vendor must be able to provide the products and/or the services called for, including but not limited to ALL delivery requirements. The Contract Vendor is expected to be responsible for the following. 1. Printing Newsletters. For each issue, MSL will provide a print-ready artwork, as a packaged Adobe InDesign CC file, or a high-resolution print-ready PDF of the Game Plan newsletter for the Contract Vendor. Contract Vendor will use artwork provided to print hard copies of the newsletter and prepare for mailing. 2. Mail Service. For each issue, MSL will provide addresses of retailers for distribution. Contract Vendor will prepare one (1) newsletter for each retailer on that list and drop off to the nearest U.S. Postal Service station no later than four (4) business days after MSL approves the proof. Contract Vendor must follow mail guidelines as detailed in Specification: Mail Requirements indicated below. The Contract Vendor must have knowledge of current U.S. Postal Service Regulations, experience in inkjet labeling, barcoding, and permit postage requirements. Contract Vendor should follow guidelines as stated below and must obtain written approval prior to making modifications on all requirements. Failure to complete print and mail duties per the publication schedule may result in the State acquiring services through an open market. Charges in difference between the open market price and the Contract Vendor price will be billed back to the Contracted Vendor. Continued failure to print and/or permit mail the Game Plan Newsletters by deadline may also result in cancellation or termination of the contract 3. Printing Specifications. 1. Quantity. The total quantity is approximately 3,200 copies per issue. However, this should not be misconstrued as minimum/maximum quantities. The State reserves the right to increase or decrease quantities as needed. The State will not be held liable for any quantities not ordered. 2. Retailer’s address should be printed on the newsletter and faced out for visibility while meeting USPS mailing requirements. • For each issue, MSL’s authorized representative will provide Contract Vendor a new retailer mailing address/distribution list to begin production. 3. Paper Type: 100# gloss text, bright white (at least 90), 10% Recycled Post-Consumer Waste/PCW, or approved equal. Acceptable paper would be a FLO 100# Gloss Text, 90 Bright, FSC/SFI-Certified, 10% Recycled Fiber. 4. Inks: 4-color (4/4 CMYK) process through-out using eco-friendly inks. 5. Bleeds on all four edges 6. Finishing/Bindery: Cut to flat, unfolded size of 25.5” x 11”. Trifold/letter fold to 8.5” x 11”. Score/crease if necessary to avoid cracking of ink/toner on folds.
