1. Assess parks, trails and green space; A park inventory will be provided by City staff, but items that shall be evaluated by consultant will include: a. Quality and Condition of Existing assets. b. Ensure City's CIP aligns with initial assessment and make recommended adjustments. Parks buildings/shelters may be reviewed at a high level, but the priority is field space, assets, and accessibility. c. Assess connectedness and accessibility for local (walkshed, bicyclists, and residents generally) as well as regional access d. Review existing built infrastructure and make recommendations for improved accessibility and access measured against National Recreation and Park Association Standards. e. Determine gaps in the parks system and provide opportunities to fill the location that do not have a park within a 15-minute walking distance. f. A review of digital and print materials communicating Park and Trail availability, access, amenities, navigation, and discoverability. g. Review of 2020 demographics providing summary statistics and future anticipations related to families and populations. 2. Engagement. The consultant is expected to participate in community engagement: a. Meet with City officials. i. Staff – Regularly. ii. Parks Commission - Two to three times. b. City Council At least once to present final DRAFT (may be a Council Work Session. c. Plan a community engagement process that will include two open houses and online survey. Open houses should identify future needs in the community and identify unneeded or underutilized assets pen houses. 3. Funding Mechanisms a. Work with staff to understand how current funds are utilized (operational, CIP, etc.). b. Identify potential funding sources, to include current and special revenue sources. c. Work with staff to forecast long-term expenditures. 4. Prepare and deliver Parks Master Plan for adoption by city Council - The Master Plan shall: a. Summarize findings for needs and desired updates, while recognizing challenges and opportunities. i. Projects for each park including priority level ii. Establish a high-level priority of each park considering community feedback. iii. Cost estimate for each project. b. Establish a clear vision, goals, and objectives. These guidelines shall include i. Sustainability (related to implementation, ongoing maintenance, and usage of amenities). ii. Accessible design. iii. Current and future demographics of Stillwater and its visitors. iv. Local, regional, and national trends in recreation. v. Signage/wayfinding/historic resources. 5. Implementation Guidelines a. Prioritize implementation while considering: i. Replacement, consolidation, repurposing, and removal of amenities. ii. Promoting sustainability. iii. Reflect the needs and desires of the community, to promote an inclusive parks system. iv. Ensure equity is considered as a part of decision making. v. Identify how recommendations align with current funding, and identify additional special revenue.
