• Optimization of SCSU’s network printer/multifunction device (MFD) fleet • Provision of modern printers and multifunction devices (MFDs) • Delivery of all consumables except paper and staples (e.g., toner) • Ongoing device maintenance • Technical support services • Reports and analytics • Compliance and accessibility • Implementation and decommissioning support SCSU’s Print & Mail Services department may not be held to the terms of the contract resulting from this RFP. SCSU is providing exhibit documents to support optimized fleet planning. Please note that these materials are based on the available information at the time of preparation; however, some data may be incomplete or outdated. Vendor applicants should look to address specific scope of work areas such as the following: • Optimization of SCSU’s network printer/multifunction device (MFD) fleet o Comprehensive analysis of SCSU’s printing environment, users and needs o Opportunities to reduce waste, enhance user experience and security, and lower costs o Proposed optimized fleet plan(s) including devices and locations o Flexibility offered for device moves, adds, changes and removals • Provision of modern printers and multifunction devices (MFDs) o Proposed device specifications and capabilities o Provisioning and deployment process o Compatibility with SCSU systems, services and needs o Device and data security o Authentication and authorization mechanisms o Cloud security measures • Delivery of select consumables (e.g., toner) o Consumables provided except staples and paper o Coordination of applicable consumables • Ongoing device maintenance o Maintenance services provided
