1. The consultant team shall provide all services needed to complete the review and assessment, to compare against applicable building codes and to develop an assessment report as described herein. 2. The consultant team will work with county staff to develop a definition of “functional accessibility” and to create a guideline document to help with implementation. 3. The consultant team will be responsible for confirming all applicable Federal, State, and local codes and regulations as they apply to this effort. 4. All communication with the County will go through the County’s Project Manager, unless approved otherwise in writing by the Project Manager. 5. The County will identify a Core Team, responsible for decision making and overall direction. Meetings or work sessions will be held with this Core Team as needed. 6. The consultant team will meet with County staff as often as needed to complete this effort. The County understands that virtual meetings can be efficient and sometimes required. However, in-person meetings should account for at least one third of all planned meetings. These meetings will likely be held at the Administration Center in Hastings, MN. A kickoff meeting and review meetings to coincide with major milestones or deliverables will be held with the Core Team and all associated consultant team members. 7. The consultant team shall provide draft meeting agenda for each Core Team Meeting to the County PM for approval prior to the meeting. All presentation materials shown at meetings must be pre-viewed by the County PM prior to each meeting. Provide meeting minutes for all meetings during the Design Phases of the project within five (5) days of the meeting. 8. At the start of efforts, the consultant team shall develop a schedule of all intended activities and tasks needed to complete this effort. This schedule shall include specific dates (not just estimated time durations). This schedule shall be shared with the County for review and confirmation, to assist with scheduling physical onsite reviews and coordination. 9. The consultant team shall conduct physical, in-person on-site reviews of all facilities included in Attachment P Facility List, to adequately assess conditions and to render opinions of code compliance. 10. The consultant team members responsible for conducting the on-site reviews of all facilities shall complete background checks with the County. Approved and authorized consultant team members will be issued card access badges and/or keys to access the facilities. It is not the County’s intent to provide staff escorts to the consultant team for all on-site reviews. Escorts can be provided for high-security areas as needed only. a) Additional time for the background check process shall be factored into the consultant team’s proposed schedule. This process typically takes 4-6 weeks.
