MEETING OPTION 1: Meeting to take place over 3 days. Staff in Travel Status will be lodging a total of 2 nights. Day 1 – Event Space available 2 hours prior to registration for set up (Starting at 9am) Registration begins at 11am. Lunch to be served in main meeting room at 11:30 – 12:30. Afternoon (PM) Break items to be served at 2:30pm in main meeting room. Meeting space to be available until 5:30. Staff in travel status spend the night. Breakout rooms available from 9am – 6pm. Dinner should be served from 6-7pm in main meeting room Day 2 – Breakfast available in main meeting room from 7am – 8am. Meeting Starting at 8am. Morning break (AM) served at 10:30am in Main Meeting room. Lunch to be served in main meeting room from 12pm – 1pm. Afternoon (PM) break items to be served in main meeting room at 2:30pm. Staff in travel status stay overnight. Breakout rooms available from 8am – 6pm. Dinner should be served from 6-7pm in main meeting room Day 3 – Breakfast available in main meeting room from 7am – 8am. Meeting starts at 8am. Morning (AM) break items served at 10:30am in main meeting room. Meeting will wrap up by 12pm. Meeting space to remain available until 2:30 pm for clean-up. Breakout rooms available from 8am – 2:30pm Audio/Visual Needs Main meeting room will need to be supplied with standing podium, instructors table with room for 4 people facing the audience, overhead projector with two 8-10 foot screens with unobstructed view of presentation screens for entire audience, 3-5 wireless microphones for panelists and audience questions with sound and mixer equipment to adequately hear throughout the room, flipcharts and stands, and WiFi access for all in attendance. Meeting Room Requirements Registration Area Area needs: - Can be outside main meeting room 5.1.1.1 Minimum size in square feet: 5.1.1.2 The area must be: ☒ private ☐ semi-private Number and size of tables: 1 eight-foot table Number of chairs: 2 Internet Access 5.1.4.1 For conference staff: ☒ is ☐ is not required. 5.1.4.2 Must be hardwired: ☐ yes ☒ no A secured storage area near the Registration Area is required. The facility must provide: ☒ 24-hour access to the secured room; and ☒ a key to the secured room OR ☒ access to a facility staff person.
