The role of the selected consultant will be to complete all tasks necessary to take this project through municipal approvals with the City of Afton and provide an approved plan to MnDOT for approvals for improvements along Hudson Road. The preliminary layout attached in Exhibit C provides the framework for project improvements. 2.1. Project Coordination 2.1.1. Project Management Washington County staff will serve as the primary point of contact for direction, deliverable reviews and approval, management of contract, and external communications for the project. The Consultant will perform all work necessary to effectively coordinate the project development, develop and maintain the project schedule and budget as well as manage the Project Management Team (PMT) starting with a project kick-off meeting. After the kick-off meeting, the PMT will include a mix of virtual and in-person meetings depending on the materials. The Consultant will be responsible for leading & coordinating the PMT meetings and producing meeting agendas and meeting minutes. Up to six PMT meetings with various County staff are anticipated and four additional small group meetings are expected to discuss particular items such as the BioChar needs. The proposal should include a detailed schedule for the project including all elements required for a successful project and a summary of the project management measures required to ensure that the project is completed on time, within budget and in accordance with applicable laws, policies, standards and good engineering practice. Monthly progress reports shall be submitted with each invoice. 2.1.2. Permitting The Consultant shall be responsible for all necessary permit applications and submittals required. This includes all necessary material production required. The known permits are: • MnDOT Permits for Hudson Boulevard Improvements (Right of way, drainage, access) • Valley Branch Watershed District Permit • City of Afton Conditional Use Permit final approvals • Xcel Energy Encroachment Agreement • Xcel Service Application 2.1.3. Data Collection and Site Visits Washington County has completed a topographic survey and tree inventory. The successful consultant will utilize these files to further design and submittals. Washington County and/or MnDOT will provide available record plans for Hudson Road South. 2.1.4. Utility Coordination For the purposes of this RFP, "utilities" shall mean and include, but not be limited to, all privately, publicly, or cooperatively-owned pipes, lines, antennas, or facilities for the distribution or transmission of electrical energy, gasoline, oil, natural gas, water, sewage, steam, cable TV, telephone or other material and communication lines and devices. The MnDOT Utility Relocation process will be required to be followed. The Consultant shall contact Gopher State One to obtain a design locate of all utilities within the project limits. The Consultant will determine conflict points between planned improvements and existing or planned utility facilities. The Consultant will then make recommendations on relocation alternatives, with emphasis on cost effectiveness and on minimizing conflicts. The Consultant shall obtain the locations of all utilities that exist within the limits of construction and that may be affected by the project. Utility location information shall be obtained directly from the utility owner unless such means is not feasible. All utilities shall be identified as to owner, type and size. All utilities shall be shown on the preliminary layout and plans in accordance with the requirements of the “Utility Notification Law”, Minnesota Statute Section 216D.04.
