The scope of services may include, but will not be limited to the following: a) Development and coordination policies, procedures, calendar and materials; b) Preparing scheduling, operations and financial records and reports that conform to requirements under Section J, Reporting Requirements. c) Developing and distributing promotional material for the Beach House; d) Responding to clients within no more than 2 business days of contact; e) Scheduling the showing of facility to prospective clients within no more than one week of request – weather/season dependent; f) Booking, scheduling and staffing events; g) Completing & submitting the facility rental permit application with all corresponding documentation and fees in a timely manner for rentals; h) Follow the fee schedule for all fees; propose new/revised fees to City for consideration i) Adhere to the guidelines and procedures for accepting and processing payment for event rentals; j) Compliance with Ordinances and policies for events including noise, parking and park usage. k) Maintaining the Events Facilities and equipment in a safe, clean, and attractive condition in accord with high standards expected by the City of Duluth and by Event Facility users; l) Setting up the Beach House for events; m) Cleaning up the Beach House following events; Page 10 of 10 n) Promptly informing Property & Facilities Management of maintenance and repair needs; o) Recommending capital improvements to Parks and Recreation Assistant Manager that can increase the ability to generate revenues;
