Statement of Work VISN 23 Grossing Station Replacement Procurement Background: Several sites in VISN 23 are in need of replacing their current grossing stations in the Histology Laboratories. These grossing stations have reached the end of their life expectancy and we have begun to see an increase in the stations experiencing issues that require a service call. The increased downtime of these machines greatly impacts the speed and efficiency of the labs throughout the VISN in performing specimen examination. Additionally, the labs are seeking a newer model of grossing station which has additional features that would increase the speed, efficiency, and safety of the staff performing specimen examinations. Purpose of Project: Replace 8 grossing stations throughout VISN 23. Specifically, 4 in Minneapolis and 1 each in Omaha (NWI), Fargo, Central Iowa, and Iowa City. Each of these sites have grossing stations that are past their life expectancy and are experiencing an increase in service calls. Statement of Work Description of Work: The vendor will provide the following quantities of grossing stations with the following BRAND NAME OR EQUAL Maestro Encore features as required by site: Minneapolis QTY 4 Grossing Stations No larger than 60 inches by 30 inches by 80 inches to fit into existing space Right hand sink Air Flow Detection with backdraft alert monitoring system Adjustable lighting Ability to direct air from the fron to the back of the cutting surface Integrated Air Filtration System to prevent dust & debris build up Backdraft ventilation Dual 8 duct stubs for in-house ventilation Hot/Cold Hand Sprayer Ergorail Track for mounting of monitor & keyboard arms Pegboard for mounting of accessories Include dye bottle holder Include large shelf at least 14 L x 8 D x 2 H Include small shelf at least 7 L x 8 D x 2 H Include bin for papertowels/c-fold gloves Include magnetic toolbar Two (2) GFCI and two (2) USB receptacles, one (1) each with continuous power Sliding work surface with interchangeable workflow components One (1) sliding work surface perforated grid plate One (1) sliding work surface dissecting board, white Two (2) wire ports for cord management 1/2 Hp. disposal Magnetic instrument bar One (1) large and one (1) small organizer bin Seismic anchoring points Touchscreen monitor with automated image enhancement Monitor/keyboard mounting column Dual gooseneck LED task light At least 3 (2 small at least 6 W x W 7 D x 4 H and 1 large at least 26.5 W x 7 D X 4 H)) drawers per grossing station Rinsing system for work surface with temperature and flow control Formalin collection system Faucet with foot pedal control Omaha (NWI) QTY 1 Grossing Station No larger than 60 inches by 30 inches by 80 inches to fit into existing space Right hand sink Air Flow Detection with backdraft alert monitoring system Adjustable lighting Ability to direct air from the fron to the back of the cutting surface Integrated Air Filtration System to prevent dust & debris build up Backdraft ventilation Dual 8 duct stubs for in-house ventilation Hot/Cold Hand Sprayer Ergorail Track for mounting of monitor & keyboard arms Pegboard for mounting of accessories Include large shelf at least 14 L x 8 D x 2 H Two (2) GFCI and two (2) USB receptacles, one (1) each with continuous power Sliding work surface with interchangeable workflow components One (1) sliding work surface perforated grid plate One (1) sliding work surface dissecting board, white Two (2) wire ports for cord management 1/2 Hp. disposal Magnetic instrument bar One (1) large and one (1) small organizer bin Seismic anchoring points Touchscreen monitor with automated image enhancement Formalin collection system Hands free infared faucet Cabinet doors Fargo QTY 1 Grossing Station No larger than 60 inches by 30 inches by 80 inches to fit into existing space Right hand sink Air Flow Detection with backdraft alert monitoring system Adjustable lighting Ability to direct air from the front to the back of the cutting surface Integrated Air Filtration System to prevent dust & debris build up Backdraft ventilation Dual 8 duct stubs for in-house ventilation Hot/Cold Hand Sprayer Ergorail Track for mounting of monitor & keyboard arms Pegboard for mounting of accessories Include dye bottle holder Include large shelf at least 14 L x 8 D x 2 H Include small shelf at least 7 L x 8 D x 2 H Include bin for papertowels/c-fold gloves Include requisition holder should fit 8.5 x 11 requisitions Two (2) GFCI and two (2) USB receptacles, one (1) each with continuous power Sliding work surface with interchangeable workflow components One (1) sliding work surface perforated grid plate One (1) sliding work surface dissecting board, white Two (2) wire ports for cord management 1/2 Hp. disposal Magnetic instrument bar One (1) large and one (1) small organizer bin Seismic anchoring points Touchscreen monitor with automated image enhancement Monitor/keyboard mounting column Single gooseneck LED task light At least 2 small at least 6 W x W 7 D x 4 H drawer Rinsing system for work surface with temperature and flow control Formalin collection system Faucet with foot pedal control Central Iowa QTY 1 Grossing Station no larger than 60 inches by 30 inches by 80 inches to fit into existing space Right hand sink Air Flow Detection with backdraft alert monitoring system Adjustable lighting Ability to direct air from the fron to the back of the cutting surface Integrated Air Filtration System to prevent dust & debris build up Backdraft ventilation Dual 8 duct stubs for in-house ventilation Hot/Cold Hand Sprayer Ergorail Track for mounting of monitor & keyboard arms Pegboard for mounting of accessories Include bin for papertowels/c-fold gloves Include requisition holder should fit 8.5 x 11 requisitions Two (2) GFCI and two (2) USB receptacles, one (1) each with continuous power Sliding work surface with interchangeable workflow components One (1) sliding work surface perforated grid plate One (1) sliding work surface dissecting board, white Two (2) wire ports for cord management 1/2 Hp. disposal Magnetic instrument bar One (1) large and one (1) small organizer bin Seismic anchoring points Touchscreen monitor with automated image enhancement Keyboard arm mounting column Single gooseneck LED task light At least 2 small at least 6 W x W 7 D x 4 H drawer Rinsing system for work surface with temperature and flow control Formalin collection system Under shelf lighting for work space Iowa City QTY 1 Grossing Station no larger than 72 inches by 30 inches by 80 inches to fit into existing space Right hand sink Air Flow Detection with backdraft alert monitoring system Adjustable lighting Ability to direct air from the fron to the back of the cutting surface Integrated Air Filtration System to prevent dust & debris build up Backdraft ventilation Dual 8 duct stubs for in-house ventilation Hot/Cold Hand Sprayer Ergorail Track for mounting of monitor & keyboard arms Pegboard for mounting of accessories Include 2 dye bottle holders Include face shield holster Include bin for papertowels/c-fold gloves Include requisition holder should fit 8.5 x 11 requisitions Include 2 large shelves at least 14 L x 8 D x 2 H Include 3 small shelves at least 7 L x 8 D x 2 H Include magnetic toolbar Two (2) GFCI and two (2) USB receptacles, one (1) each with continuous power Sliding work surface with interchangeable workflow components One (1) sliding work surface perforated grid plate One (1) sliding work surface dissecting board, white Two (2) wire ports for cord management 1/2 Hp. disposal Magnetic instrument bar One (1) large and one (1) small organizer bin Seismic anchoring points Touchscreen monitor with automated image enhancement Keyboard/monitor mounting column CPU mount dual gooseneck LED task light At least 3 (1 small at least 6 W x W 7 D x 4 H drawer, 1 small instrument at least 6 W x W 7 D x 4 H with drain petcock, and 1 large - at least 26.5 W x 7 D X 4 H) drawers Rinsing system for work surface with temperature and flow control Under shelf lighting for work space Faucet with foot pedal Cabinet doors Vendor is to provide a copy of equipment operator documentation either in paper or electronic format. The equipment models being offered shall be in current production as of the date this offer is submitted. For purposes of this solicitation, current product shall mean that the grossing station is being offered as new equipment. Discontinued models that are only being made available as remanufactured equipment are not acceptable. Refurbished, used or current in house equipment is not acceptable. Equipment Warranty All of the equipment should come with a 1 year warranty and include any and all preventative maintenance services recommended by the original equipment manufacturer during that warranty period. Deinstallation of old equipment and Installation of New Equipment The vendor shall remove 3 existing grossing stations at Minneapolis and 1 existing grossing station each at Omaha (NWI), Fargo, Central Iowa, and Iowa City. The lab will be responsible for decontaminating the grossing station and the vendor shall dismantle and take the equipment to the loading dock. The VA will be responsible for disposable of the equipment. The vendor will be responsible for fully installing the equipment and then testing for correct function. The vendor will ensure the grossing station air flow/ventilation is functioning properly after installation by having it certified. Training The vendor shall provide at least 1 day of onsite training for up to 8 people. This should be offered over at least 2 different shifts if needed by the lab. Integrations Must integrate with each facilities HVAC system. No other integrations this equipment will not be connected to the network. Schedule of Deliverables: All equipment and supplies shall be delivered to the following VA medical centers. Equipment shall be delivered within 60 days of receipt of an order. Deliveries shall be made to: VA Central Iowa Health Care System 3600 30th St, Des Moines, IA 50310 VA Iowa City Health Care System 601 Highway 6 West, Iowa City, IA 52246-2209 VA Minneapolis Health Care System 1 Veterans Dr, Minneapolis, MN 55417 VA Nebraska-Western Iowa Health Care System 4101 Woolworth Ave, Omaha, NE 68105 VA Fargo Health Care System 2101 Elm St NE, Fargo, ND 58102 Delivery times: Between 8:00AM and 3:30PM, Monday-Friday except Federal Holidays. All deliveries shall be accompanied by a delivery ticket or sales slip which shall contain: Vendor s name Purchase order number Date of order Date of delivery Itemized list of products furnished including product description and quantity shipped. Certificates of Performance Company shall provide certificates of performance shipped stating compliance with your company s standards and CLSI (formerly NCCLS) standards where they exist. Recalled and Defective Products The contractor will immediately notify the Contracting Officer of any recalls of product or other important safety issues. As appropriate, the Contractor will replace and/or reimburse recalled/defective products at no cost to the Government. The Contractor may be liable for costs of processing recalls, i.e. administrative and clinical services to replace recalled/defective products.
