Specifications include, but are not limited to: 1. Snow plowing/removal shall occur on school days (Monday through Friday) when there is snowfall in excess of 1.5 inches of heavy snow, or 2 inches of light snow. Vendor is to operate before school openings in the mornings (deadlines listed on the Bid Form). Vendor is also responsible to monitor conditions of the snow removal areas for snow drifts, ice, etc., and respond accordingly. The District understands that certain weather conditions may create the need for additional work on Saturdays, Sundays and/or Monday mornings. Any additional time will be paid as an extra push or by hourly rate (to be determined with the Vendor upon bid award). 2. District reserves the right to cancel service on school closure days, such as holidays, snow days, power outages, etc. 3. Vendor may be called in for additional snow removal services (clearing of partial lots, etc.) on an hourly rate basis. 4. Salt shall be applied if any snow or ice residue remains after snow removal. The Bid Form lists approximate quantities to be applied. 5. In the event the Vendor cannot meet the deadlines on the Bid Form, the District may contract out or perform clearing duties in-house and collect from the Vendor the costs incurred. In the event that District employees perform the work, the Vendor will pay all District labor costs for snow removal specified on the Bid Form, plus the current IRS mileage rate per mile driven in association with this labor. Furthermore, any operator leaving an area in an unsatisfactory condition will be required to return and complete the job with no additional compensation. 6. Vendor shall be responsible for all repairs or damages to District property caused by his/her equipment, personnel or materials used. 7. Vendor will be issued gate keys, where applicable, and shall be responsible for their safekeeping and return upon termination of services. Gates are to be locked prior to Vendor leaving the property. 8. Vendor must maintain workers’ compensation insurance, property and liability insurance (minimum $1,000,000 per occurrence), and auto insurance (minimum $1,000,000 per occurrence) through an A-VII rated carrier or better. Also, upon bid award, a certificate of insurance must be provided naming St. Joseph Public Schools as an additional insured with respect to liability coverage for work being performed on District property. 9. The bid packet includes maps identifying locations of all items mentioned in this bid (areas to be cleared, areas available to pile snow, sidewalks to be cleared, etc.). 10. A work ticket must be left onsite or via “same day email” for every service. Work tickets or same day emails shall include service date, approximate service time, and a list of the services performed by building.
