Payroll Processing Services (Direct-hire employees only): ● Bi-Weekly Payroll Tasks ● Maintain and update employee deductions, benefits, direct deposit information, tax withholding entries, and TSA changes (403b/457) ● Import approved timesheets to the payroll system for processing ● Process bi-weekly payroll ● Submission of all payroll-related reports to the district for review and accounting purposes (i.e., payroll registers, accounts payable information, ACH data, etc.) ● Validate absences against third-party substitute entries for accuracy (as provided by the district) ● Submit ACH files to the district’s financial institution for payroll distribution ● Mail payroll checks and direct deposit vouchers to the district or employees ● Process and withhold employee garnishments in compliance with legal requirements ● Process annual payroll payables ● Provide customer service and support to district employees, addressing payroll-related inquiries in coordination with the designated district contact ● Provide support to district supervisors relating to true time and paid time off adjustments and approvals ● Monitoring of paid time off accruals, including allocations, adjustments, and proration of time off, including closure days, fiscal year rollover, and other time off requirements based on collective bargaining agreements or district policy ● Completion of requests for verification of employment ● Workers’ compensation wage workups (as requested) ● Completion of final contract proration and payout, including time off payouts as applicable for terminating employees ● Provide data and requested information to auditors Payroll Tax Services: ● Pay federal, state, and local payroll withholding taxes ● File monthly state and local tax withholding returns ● File quarterly federal tax withholding (941) returns ● File quarterly state unemployment wage reports (UIA) ● File and distribute annual tax filings and employee forms for federal, state, and local taxes (W-2s, W-3s, SW3s, C-3204, etc.) Retirement Reporting Services: ● Prepare bi-weekly MPSERS/ORS wage and service reports, including any corresponding payroll adjustments or deduction/benefit setup ● Monitor and pay bi-weekly ORS payments, including additional invoices for UAAL or forfeiture adjustments ● Completion of any ORS audits issued and any corresponding adjustments (some district assistance may be required) ● Completion of any final salary affidavits for retiring employees
