A. Project Coordination The City expects the consultant to work closely with staff from the Parks and Recreation Department throughout the course of the project. The Consultant shall communicate with City staff at least every other week and have a minimum of one monthly meeting. Monthly status reports shall be submitted to City staff in order to keep the project on schedule and to keep all identified stakeholders apprised of the progress in preparing the Master Plan report. The meetings are to facilitate communication and allow opportunity for input on project issues, status, schedule, coordination, and guidance. These meetings can be held in person or virtually. B. Guiding Principals 1. Overall recreational commitments must remain within the financial capacity of the City. 2. Existing and proposed facilities, whenever possible, should support multiple uses and/or joint uses, including recommendations on enhancing existing parks and recreation facilities and programs. C. Administrative Structure Compile an assessment of the current administrative structure to include roles of Parks and Recreation Department & staff, Parks and Recreation Advisory Board, budget information for operations, maintenance and capital improvements, programming, current funding sources, role of volunteers, relationship with St. Joseph Public Schools, Berrien County - Parks and St. Joseph Charter Township.
