Tier II Mayoral Community and City Council meetings are scheduled across all districts, with a total of (16) meetings, (8) eight for the Mayor and (8) eight for the City Council. These gatherings typically occur (2) two to (4) four times each month, depending on community needs and agenda priorities. Meetings are usually held in the evenings to accommodate residents' schedules, ensuring greater participation. To facilitate a smooth experience, staff members are required to arrive at the event site by 12pm on the day of each meeting. This early arrival allows ample time for set-up, technical testing, and coordination to ensure all equipment is fully operational and that the venue is ready to welcome attendees. Events can be held at churches, community rooms, recreation centers, houses, restaurants, City Hall, and gymnasiums. Attendance ranges from (100 – 1000) The State of the Youth event is an annual gathering that typically occurs in the third quarter of the year, often spanning late summer or early autumn. Staff members are required to be available for load-in, set-up, and testing tasks starting at 6:00 AM to ensure everything is in place for a smooth event. The venue is usually a local high school, specifically in either the auditorium or gymnasium, allowing for a versatile space that can accommodate a variety of activities and presentations. Attendance at the event can vary significantly, ranging from approximately 100 to as many as 1,000 participants, which necessitates thorough planning and efficient resource management to cater to diverse audiences. The duration of the Tier II events is between (6) to (10) hours Tier III The State of the City event is held once a year, typically in the first quarter, and requires the availability of key staff members for a period of (5) five days leading up to the event date. This ensures that all logistical details are finalized, materials are prepared, and any last-minute adjustments can be made. Additionally, the owner and/or manager of the organization must commit to participating in planning meetings twice a week, starting (3) three months before the event. These meetings are crucial for coordinating schedules, allocating resources, and ensuring that the event runs smoothly and meets all objectives. Clear communication and planning during these initial stages are essential for the success of the event. Events can be held at active construction sites and Theaters. Attendance range 1000+. Occupy the Conner is an exciting community event held twice a year during the vibrant seasons of spring and late summer. This lively gathering features a diverse lineup of musical artists and DJs, along with essential giveaway items, making it a highlight for the community. To ensure a successful experience, a dedicated band stage is essential, along with a mobile towable generator to power the performances.
