1. Assembling the displays – Provide a team of six (6) to eight (8) people to assemble the displays starting in the middle of September and completed in early October. Actual dates will be determined by the Fairgrounds Events Director on a yearly basis. Assembling the displays will require using traditional construction tools and equipment. 2. Setup and assemble 30+ scenes and displays, some requiring assembly and some requiring placement on the grounds in various locations. The number of scenes can vary from year to year. 3. Ensure all displays are properly lit and electrical draws do not exceed capacity. 4. Assist with ancillary setup such as preshow and post show areas. 5. Ability to repair any damage to the displays as needed. 6. Proposals need to include all equipment needed to complete the setup with the exception of any heavy equipment such as lifts which the fairgrounds will supply or rent. The Fairgrounds may supply fuel to run equipment brought to the grounds by the contractor. 7. Provide pricing for emergency services as needed, with response availability for situations requiring a contractor to address repairs during events, without the commitment to a dedicated on-call person for each night of the event. 8. Submit an hourly rate for carpentry services to construct ancillary items for event enhancement, to be carried out only upon request by the Events Director. 9. The contractor should provide a total price for breakdown of the event for each contract year and possible extension, but the Fairgrounds Events Director will determine if the contractor is needed to breakdown or if Fairgrounds staff will complete this task. This will be determined on a yearly basis and at the sole discretion of the Fairgrounds Events Director or designee.
