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Basic Information

Reference Number

0000381087

Issuing Organization

Town of West Springfield

Owner Organization

Town of West Springfield

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

25-0039

Title

Injured on Duty Claims Administrative Services

Source ID

PU.AG.USA.1635970.C13915226

Details

Location

United States, Massachusetts, Hampden County

Purchase Type

Term: 07/01/2025 12:00 AM EDT - 06/30/2026 12:00 AM EDT
Option: 2, 1 year renewals

Piggyback Contract

Description

The Town of West Springfield, through its Human Resources Department, is seeking proposals from qualified vendors for the sole purpose of providing claims administration services of police & fire disability under M.G.L. c.40, Section 111F for a one year period with the ability to renew for years two and year three.

Dates

Publication

03/24/2025 03:23 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

04/14/2025 04:00 PM EDT

Questions are submitted online

Yes

Closing Date

04/23/2025 10:00 AM EDT

Contact Information

Jaime Flores

413-495-1732

jflores@townofwestspringfield.org

Bid Submission Process

Bid Submission Type

Electronic or Physical Bid Submission

Envelope 1 - Technical Proposal

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

The technical/non-price proposal must contain the following:

Letter of Proposal and Commitment: This letter should identify the firm and commit them for the duration of the project, if selected. The letter should also state that the firm has read and understands the requirements of the RFP. This letter must be signed by a duly authorized official of the appropriate firm.
Qualifications: This refers to the ability of the proposer to meet the terms of the RFP and should include at least three examples of projects (with contact information for lead client staff contact of such projects) completed within the past five years that will confirm the proposer's capabilities.
Methodology and Approach: Provide a brief description of proven methods and plans for carrying out the Project Scope as detailed above.
Additional Items: Include all other pertinent information regarding this RFP, particularly anything that the proposer feels addresses why its business or team would be a good match for this project.
Address all items in Section III.

Envelope 2 - Pricing

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

The price proposal should contain an amount for the completion of the scope of services, using the enclosed “Price Proposal”.

No reference to costs may be included in other sections of your proposal.