The tent and equipment rental services to be provided by the contractor will include, but not be limited to: • High-quality, well-maintained tents and equipment (tents, tables, barricades, etc. form the backdrop to some of our most photographed moments of the entire year; equipment must look the part). • Ensure the timely delivery of the tents to the specified location on the agreed-upon date. • Trained and experienced staff for installation, maintenance, and removal of tents. • Adherence to safety standards and guidelines in tent installation. • Implementation of safety measures for adverse weather conditions. • Collaborate with event organizers to determine the optimal tent layout based on the anticipated number of attendees and specific event requirements. • Remove the tents and associated equipment from the event site within the agreed-upon timeframe. • Vendor is responsible for conducting DigSafe measurements and pre-marking at least ten days prior to installation. • Lay out protection to minimize damage to the grass by heavy equipment. • Ability to customize tent configurations to suit various event sizes and styles. • Adaptability to changes in event plans or requirements. • Ability to handle last-minute requests or adjustments. • No high peak tents on the field at McGuirk Stadium. • Barrels and weights need to be covered in white or black vinyl (color selected must be uniform in each location, e.g., on the field, inside the stadium, at Mullins, at Stockbridge, etc.). • Seek approval from University Parking Services before making holes in parking lots/ blacktop for tent stakes. All holes must be filled at the time of tent removal. • Lift gates are necessary in the case of equipment delivered in trailers. • Vendor completes all necessary permits (building and/or tent permits) as required. • Commencement: UMass Physical Plant personnel are available to fill trucks/trailers post-event. Vendor must provide a diagram, detailed information, and items (straps) necessary for successful loading of truck/trailer postevent. • Vendor adheres to the University’s traffic, parking directions, and/or restrictions and provides alternative methods to move tents and supplies to locations. • If a storage trailer is left at the University for unloading and/or loading, written approval from the vendor is needed for the physical plant to move the trailer for programming and egress purposes to the University with no harm. • Vendor provides keys/padlocks as needed to secure all storage trailers between loading and pick up by the vendor Commencement- McGuirk Alumni Stadium 85 8’ x 30” banquet tables 30 8’ x 16” conference tables (for security) 25 6’ banquet tables 10 6’ round tables 1700’ barricade style pedestrian fencing aka bike racks approximately 227 pieces depending on length 540’ black stanchions (retractable or velvet ropes, but all uniform used to line sides of a 90 yard center aisle) 5 20’ x 40’ tents* 3 20’ x 20’ tents 2 15’ x 15’ tents 1 60’ x 20’ tent* 1 40’ x 40’ tent 1 30’ x 30’ tent 1 20’ x 30’ tent 1 10’ x 10’ tent *2 20’ x 40’ and 1 20 x 60’ tents have traditionally been combined to cover a 60’ x 100’ footprint at the east guest entry gate and provide protection for the metal detectors. These can be replaced by 1 60’ x 100’ tent if that option exists in your inventory. If three tents are used, then we also need a rain gutter to cover 60’ x 100’. 3 Solid Side walls for • 2 15 X 15 tents • 1 10 x 10 tent • 1 20 X 20 2 solid side walls • 1 30 x 30 tent 2 windowed side walls for • 1 60 x 20 tent • 2 40 x 20 tents • 1 40 X 40 tent 3 windowed side walls for • 1 20 X 20 tent 3 clear side walls for • 1 20 X 30 tent Commencement- Mullins Center 28 8’ x 30” banquet tables 1 100’ x 115’ tent OR 2 60’ x 100’ tents 1 20’ x 40’ tent Commencement- Stockbridge 6 8’ x 30” banquet tables 1 20’ x 20’ tent
