3.1 Overview To the greatest degree possible MassDOT intends to contract directly with vendors with active statewide contracts to obtain services for the Building including, without limitation services for cleaning, waste management and security. The SERVICE PROVIDER in coordination with MassDOT Property Services and the Office of Real Estate and Economic Development will manage the work for such vendors, authorize and prepare the electronic payment documents, and then forward to MassDOT Fiscal for final payment. With MassDOT’s advance approval the SERVICE PROVIDER may contract for goods and services that are not available under statewide contract. In this case an additional markup would be permitted from MassDOT. The Service Provider in coordination with MassDOT Property Services and the Office of Real Estate and Economic Development will manage the work for such vendors, authorize and prepare the electronic payment documents, and then forward to MassDOT Fiscal for final payment. For any such goods and services contracted by Service Provider, the contract end dates shall be the same. No such contracts may be executed by Service Provider after Service Provider’s contract with MassDOT has expired or been terminated. The Service Provider must employ a management team responsible for day-to-day operations of the Building that includes but not limited to Chief Engineer, Building Engineer, Facility Manager, Facility Supervisor, and Engineering maintenance staff. and such other positions that are necessary to adequately staff the Building. The Service Provider will receive a fixed monthly management fee that compensates the Service Provider for all costs it incurs to provide services under the contract. The Service Provider will be the sole and exclusive manager for the equipment, goods, supplies, furniture, commonarea furnishings, and any other articles acquired or held by MassDOT located within the Building; provided, however, nothing will prohibit MassDOT from assigning responsibility for any such equipment, goods, supplies, furniture, common area furnishings, and any other articles to another party. Subject to the limitations set forth in this RFR and any contract entered into with MassDOT, the Service Provider will be authorized to undertake such activities as are necessary to allow the Service Provider to perform the Service Provider’s obligations under the contract. The Service Provider will assist MassDOT in preparing, negotiating and in managing all contracts and other agreements for all Building services and all contracts and agreements for construction, maintenance, or repair, in accordance with practices and procedures approved by MassDOT. The Service Provider will be an independent contractor and not an employee of MassDOT. The Service Provider’s employees shall not be considered employees of MassDOT. The Service Provider has no right or authority to commit or otherwise obligate MassDOT in any manner whatsoever, except to the extent specifically provided in the contract. The Service Provider has no right or interest in MassDOT’s leasehold estate or the Building or any real estate related thereto, nor any claim or lien with respect thereto, arising out of the contract or the performance of its obligations thereunder. In all respects, the Service Provider must act as MassDOT’s fiduciary with respect to the performance of its obligations under the contract. 3.2 Property Management The Service Provider will be asked to review all Building tenant alteration requests, including the retail space. It is anticipated that the majority of these reviews can be handled/coordinated by the onsite Chief Engineer. If the Service Provider is asked to manage these projects, or contract additional expertise such as architects and engineers, additional compensation would be provided as a reimbursable expense.
