Specifications include, but are not limited to: Maintenance: Utilizing regularly scheduled staff as specified in Exhibits #1 and #2, the Operator shall maintain the garages, cashier booths, offices and adjacent sidewalks to a high standard of cleanliness at all times.; This work includes sweeping, removal of sand, trash and debris, cleaning of windows and elevators, prompt cleaning and deodorizing of urine, removal of graffiti, etc. as appropriate for a first class garage and also keeping all floors, entrance and exit ramps and sidewalks free of ice, snow, and debris; including the sidewalks around the entirety of both garages and the area around the City’s Library next to the Green Street garage. The operator shall receive the City’s approval in advance if it anticipates the need for staff to work hours beyond those listed in Exhibits #1 and #2 due to severe weather.; The operator shall retain the services of an experienced vendor to provide snow plowing, salting, sanding services at the garages. This vendor is responsible for plowing, salting, and apply sand to the garages’ roofs and ramps and if necessary, garages’ floors and shall meet all government licensing requirements and be insured. The Operator must receive the City’s advance approval of the costs for these services, which will be reimbursed as described in section 15 of this scope of services. All plowing must be done with a rubber plow blade so as not to damage the coatings on the garage floors. Snow may not be piled up on the exterior sides of the garage in such a way that a person could climb on the piles and fall to the street below or that could cause structural damage to the garage(s). This vendor is responsible for plowing and sanding garage roofs and ramps and if necessary, garage floors. The Operator is responsible for all other snow blowing, shoveling and applying ice melt, etc. with Operator’s own staff, equipment for which is provided by the City and which the Operator must make its best efforts to maintain in good condition.; Annually, the operator shall pressure wash and degrease all floors, walls, columns, stairwells, landings, lobbies and railings in each garage. All work shall be done so as not to interfere with the regular operation of the garages. The Operator shall perform this work within the total numbers of staff hours listed in Exhibits #1 and #2, with the reassignment of staff to night or weekend hours, if necessary. The Operator shall coordinate the schedule with the City. In doing this work, the Operator shall take all necessary precautions to ensure the safety of pedestrians and their vehicles. In addition, the operator shall annually coordinate with the City the hiring of a contractor to inspect, open, clean of debris and flush clean all drains. The operator shall coordinate the scheduling of this work so as not to interfere with garage operations.; Repairs: The Operator is responsible for notifying the City of all needed repairs in writing, and immediately verbally in case of emergency, including an assessment of the priority of the needed work. Work not performed by the garage staff must be done in accordance with municipal procurement statutes.; The Operator in conjunction with the City shall supervise the making of all repairs, alterations, maintenance, improvements and decorations in the garage, subject to the appropriate approved budget, applicable procurement statutes, and the City's prior approval. The City will hire firms to perform building repair and maintenance services and will provide the Operator with contact information for these firms.; In addition, the Operator must also coordinate its Garage operations with and provide any necessary accommodations for capital repairs and improvements, including the possibility of installing solar panels on a structure above the roof parking level. This responsibility includes assisting the City and the engineering firm managing this work in setting priorities for these capital repairs and assisting with traffic flow and providing related support to the construction company performing these repairs and improvements.; Financial Management: The Operator shall: Prepare and file all returns and other documents required under the Federal Insurance Contributions Act and the Federal Unemployment Tax Act, or any similar Federal or State legislation, and all withholding tax returns required for employees of the Operator. Pay all amounts required to be paid under the Federal Insurance Contributions Act and the Federal Unemployment Tax Act, and/or any similar Federal or State legislation.; Bill for monthly parking and disable all access cards for which payment has not been received by the date set by the City. The City’s goal is to have all payments received by the first business day of each month. The Operator shall be particularly diligent in collecting and timely depositing of revenue from the companies that purchase large numbers of spaces.; Maintain full books of account with correct entries on all receipts and expenditures related to managing each of the Garages. Such books of account shall, at all times, be open to the inspection of the City, or its duly authorized agents.; Maintain billing, cash control, collection, accounting, purchasing and inventory controls, in a manner consistent with generally accepted accounting principles and garage management practices.; Maintain continuous internal auditing control on receipts, monthly cards, transient parking activity, validations and parking tickets, etc. consistent with generally accepted accounting principles and garage management practices. The Operator shall notify the City immediately whenever any discrepancies are identified by internal auditing controls or otherwise made known to Operator.
