Throughout all phases of the Project, the OPM shall provide the following services: § 4.2.1 Project Meetings. OPM shall develop a comprehensive Project Meeting schedule, create and distribute agendas, attend and chair all Project Meetings, and prepare and distribute meeting minutes to all participants, except during construction when the designer shall prepare the Project Meeting Minutes. The frequency of Project Meetings in each Project phase shall be approved by UMBA. § 4.2.2 Project Schedule. The OPM shall prepare for the Owner a Project schedule which shall serve as the control standard for monitoring performance on the Project, and shall maintain and monitor such Project schedule incorporating the pre-design, design, preconstruction, construction, commissioning, and close-out/turnover activities of the Project; incorporate schedules prepared by the designer and the contractor into the Project schedule as they become available; with input from the designer and the contractor, provide narratives to the Owner describing the status of the Project schedule, deviations from the baseline schedule, and other material schedule information; review the contractor’s schedule for logic, sequence and duration, and report to the Owner on same; and make recommendations to the Owner and designer to accept or reject the contractor’s schedules. § 4.2.3 Project Budget. The OPM shall develop and monitor the Project budget; coordinate the preparation of Owner’s independent estimates, if any, and insure that cost estimates prepared by the designer and the contractor are fully reconciled with each other and with estimates prepared by the Owner; prepare estimates of all Project soft costs and track all costs throughout the duration of the Project; with input from the designer and the contractor, provide narratives to the Owner describing the status of the Project budget, deviations from the baseline budget, and other material budget information, including expenditure of the construction contingency; and track the projected draw schedule of the contractor against the actual monthly requisitions. The OPM shall immediately report to the Owner in writing any variances in the Project budget, including a detailed explanation as to the source of such variances and proposed reconciliation of the same.
