The Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA)
Region 1 has a Firm-fixed-price requirement for annual Caterpillar Generator Maintenance Services located
in the FRC building Maynard, MA.
Please see attached Solicitation, and Statement of Work (SOW).
Period of performance: Base year + 4 option years
please submit pricing for each year. Work shall commence within 60 days after contract award
Location of Service Info:
FEMA FRC region 1
63 Old Marlboro Road
Maynard MA, 01754
Instructions to Offerors
1. To ensure timely evaluation of the quote, the offeror must follow the instructions contained
herein. The quote must be complete, independent, and respond directly to the requirements of this
solicitation.
2. The contracting officer has determined there is a good probability of adequate price competition
in this acquisition. Upon examination of the initial offers, the contracting officer will review this
determination and if the contracting officer’s determines adequate price competition exists no
additional information will be requested.
3. The contractor shall submit the Reps and Certs report located in www.sam.gov. In addition, the
contractor agrees to hold pricing for 30 calendar days from the date specified for receipt of
quotes.
5. Offeror must have an active System for Award Management (SAM) registration by closing date of the
solicitation. Contractors that submit a quote are not registered in SAM will not be considered for award;
6. Submissions: The contractor will complete and submit the following in order to be considered for award:
a. Offeror must submit a proposal indicating its technical approach and understanding of the
requirements set forth in the Statement of Work
b. Offeror must submit a detailed itemized quote, which shall include: Business Name; Address;
Phone Number; Point of Contact: Email Address; DUNS Number and/or Cage Code
Provisions at 52.212‐2 Evaluation‐ Commercial Services
As a result of this solicitation the Government intends on awarding a purchase order to the
responsive, responsible offeror(s) whose offer conforms to the solicitation and have been
considered most advantageous to the Government. The following factors shall be used to evaluate
offers:
Evaluation Factors:
• Phase 1, Factor 1 – Technical Approach:
Technical Approach Offeror shall submit a complete description of a technical approach/performance work statement that demonstrates an understanding of the scope, objectives and constraints contained in the Statement of Objectives, how the work will be performed, and how services will be rendered and delivered. Offeror must demonstrate their ability and capability to perform the proposed purchase order effectively and efficiently in a timely manner.
EVALUATION of FACTOR 2
This factor will be evaluated based on how well the proposal demonstrates an understanding of the work to be performed and offeror’s approach to the Minimum Required Services contained in the SOW.
RATING DESCRIPTION
Low Confidence
The Government has low confidence that the Offeror understands the requirement, proposes a sound approach, or will be successful in performing the requirements even with Government intervention.
Some Confidence
The Government has some confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the requirements with some Government intervention.
High Confidence
The Government has high confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the requirements with little or no Government intervention.
• Phase 2 – Price
Basis for Award
The Government intends on awarding a purchase order as a result of this solicitation in the following
order:
1. The Government will issue award to the responsive, responsible Offeror who provides the best
valued solution to the Government based on the attached evaluation factors above. The
Government will issue award to the offeror who has complied with the submission and evaluation
requirements listed in this document and whose prices were determined to be fair and reasonable.
Questions: Offerors must submit questions not later than 3:00 PM. EDT on Tuesday, July 8th,
2025 .
Please email your questions to me at anhur.maklef@fema.dhs.gov
Quotes Due: Offerors must submit their required information not later than 3:00 PM. (EDT) on
Thursday July 10, 2025. Please email proposals to me at anhur.maklef@fema.dhs.gov
