Specifications include, but are not limited to: Secure a vendor capable of providing audio visual equipment and technical assistance for a one-day professional development event for approximately 350 people participating in the Career Technology Education (CTE) / Project Lead the Way (PLTW) Counselor Conference. 1. Deliver and set-up by 7:00 am a) A total of nine to ten (9-10) breakout rooms will be used for the conference b) 4-5 meeting rooms; and c) A Ballroom that can be split into four (4) or five (5) breakout rooms 2. Opening Session in the Ballroom (AV set by 7:00 a.m.; session begins at 8:30 a.m.) a) 1 – laptop b) 1 – LCD projector c) 1 – Mixer d) 3-way VGA splitter and cables e) Audio Cable for Laptop Sound f) Lavalier Mic Note: After the main session ends at 10:00 a.m., the ballroom will be split and used as four to five (4-5) breakout rooms for the breakout sessions starting at 10:15 a.m. The other 4-5 breakout rooms (not part of the Ballroom) will be set in advance (by 7:30 a.m.). All the breakout rooms shall be set with the following: 1. 1 – laptop 2. 1 – LCD projector 3. Mixer 4. Audio Cable for Laptop Sound 5. 1 – flipchart stand with pad and markers 6. 3 - Tabletop Microphones 3. One (1) Registration Area will be equipped with the following: a) 4 – Easels for registrations signage The meeting venue will provide screens and AV carts.