1163355 - Automotive Vehicle Maintenance Service

The intent of this Request For Proposal (RFP) is to establish a contract with one qualified Contractor to provide turn-key Automotive Vehicle Maintenance Services, herein referred to as the Vehicle Maintenance Contractor (VMC). 

The VMC must furnish all workforce labor, replacement parts, associated materials, necessary automotive technician hand tools, all diagnostic equipment, required insurance, adequate supervision on all shifts, third-party contractors, and all other items incidental thereto, and must perform all work necessary and specified in the delivery of Automotive Vehicle Maintenance Services for the County. 

The County’s goal with respect to Automotive Vehicle Maintenance Services is to provide a superlative level of service at competitive costs.  The County seeks proposals from firms with experience in providing Automotive Vehicle Maintenance Services for a fleet with a wide variety of functions such as police patrol units and other public safety vehicles, administrative sedans, light trucks and vans of comparable fleet make up and size.  The Fleet as maintained under this resulting Contract at time of solicitation consists of vehicles powered by E10, E85, electric hybrid, diesel, compressed natural gas, hydrogen, and electricity.  Additional alternative power sourced vehicles will be introduced into the fleet and percentage makeup of the fleet will adjust.  Adjustments in fleet makeup resulting in a 10% negative or positive delta from the count memorialized in this RFP or any subsequent amendments to the resulting Contract will result in a compensation change to the VMC via Contract amendment, not to exceed more than once a calendar month.  The count utilized will be from an automated monthly report run in the Fleet Management Information System on the last day of the calendar month prior and effective on the first day of the calendar month.  Compensation will be calculated from the cost from the proposal of the Contractor from the awarded Contract.  The cost of specialized equipment to maintain new vehicle technologies that are not a part of the County’s Fleet at the time of the contract award may be provided by the County, at its discretion.