Specifications include, but are not limited to: The Management Agent will be required to have training, policies, and procedures that address the following: ● Unit inspections (to formally occur no less than once per year, but may require greater frequency based on partner requirements, financing, etc.). ● Management of all Life Safety system inspections (Management Agent will be required to inform HOC of any and all deficiencies that may be found within three (3) days of receipt). o Life Safety Systems include, but are not limited to, all fire alarms, emergency pull stations, fire extinguishers, fire sprinklers, burglar alarms, elevators, and emergency pull cords. ● Maintenance of all third party monitoring on all pull cords and other relevant alarm systems. ● Performing frequent safety walks of the entire location including, but not limited to, hallways, stairways, playgrounds, common areas, and green spaces. ● An Operation and Maintenance Plan for each property, including what to do in the event of a water leak. ● A Fire Watch Plan for each property. ● Annual Fire Drills, as the building code may require. ● Space Use Agreements with appropriate risk transfer language. ● Having a physical presence on-site, when safe to do so, upon notification of an emergency (examples include fire, flood, power outage, and crime incidents). ● Having a list of units that may require additional assistance in the time of emergency or evacuation. ● Prohibiting staff from cutting gas and/or water lines. ● Prohibiting staff from performing any “hot work” and requiring third parties to demonstrate a viable hot work policy when the use of heat or flames is necessary to perform their contracted work. ● Winterization. ● Having log sheets for tracking snow/ice removal.
