Specifications include, but are not limited to: The intent of this invitation for bids is to secure a Contractor to perform full maintenance and repairs as necessary on all Overhead Doors ( Total of 38 Overhead Doors), and repairs to overhead and other entrance doors on an as needed basis. The Centreville Maintenance Facility has a total of 34 overhead doors and the satellite Facility has 4 overhead doors to be covered under this agreement. Door sizes run from 8 x 10 to 14 x 20. All doors are sectional overhead doors on tracks. Pricing for this work shall be lump sum for the preventative maintenance work as described here-in, and Time and Material pricing for repairs and emergency service. The work locations shall include, but are not limited to: SHA Centreville Maintenance Facility 111 Safety Drive Centreville, Maryland 21617 SHA Stevensville Satellite Yard 334 State Street Stevensville, Maryland 21666. The Contract shall include all labor, supervision, materials, specialized equipment, transportation and insurance necessary to perform the required services under the terms of the Contract. - Preventative Maintenance: The Contractor shall provide inspection and preventative maintenance service of all overhead doors on a semi-annually basis. The Contractor shall coordinate and schedule all preventative maintenance work with the State Highway Administration (SHA) Contract Manager or his representative. This service shall include, but not be limited to lubrication of all moving parts and bearings adjust, lubricate, and tighten all hinges, roller wheels, and tracks as necessary. Inspect all door sections, springs, cables, hinges, rollers, drums, safety return edge, door seals, door glass, and shaft assembly for damage, excessive wear, or improper adjustment. Test motor operator, limit switches, and door edge safety returns for proper operation and adjust settings as required. Adjust spring tension on the counterbalance system as required. Test manual chain hoist operator. Adjust and lubricate drive and limit chain as required. Check and correct door out-of-level condition. Specific tasks required and performed shall be in accordance with the original equipment manufacturer's instruction, subject to final approval by SHA. A written report on the condition of the doors shall be provided at the completion of the inspection. All Contractor representatives performing inspections must sign the report. All repairs and adjustments made as a result of the scheduled preventive maintenance and inspections shall have a minimum six (6) month guarantee. - Repair Call: Repairs of the overhead and entrance doors shall be done on a time and material basis utilizing the hourly rates and actual material costs. There is NO PART OR MATERIAL MARKUPS ALLOWABLE under this contract. The Contractor shall provide SHA with an estimate for the repair . Any and all repair parts are to be invoiced at the Contractors cost and a copy of the source document must be presented with the Contractors invoice. SHA reserves the right to purchase independently any repair part that exceeds $300 in cost. - - Each and every service call and/or repair shall be fully documented on a work ticket as to the work performed. Such documentation shall consist of hours worked, materials used on job, number of repairmen, exact nature of service rendered and/or repairs, and other such pertinent information. This work ticket shall be signed by the SHA authorized representative before the Contractors workmen leave the job site. - Work Schedule: Normal routine service shall be made available between the hours of 7:30 AM. - 4:00 PM, Monday through Friday, excluding State recognized holidays. The State recognized holidays are New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day. The Vendor may be required to do emergency repairs at times other than normal working hours. The Vendor shall be in a position to be available on a twenty-four (24) hour basis for such emergency work 365 days per year. The Vendor shall supply a monitored 24-hour a day phone number(s) to contact for service. All work requested outside normal routine working hours shall be considered EMERGENCY after hour service, and shall be charged at overtime rates not to exceed one and half times the routine hourly rate as specified in the bid. SHA approval is needed before any overtime is paid.
