Request for Quotations
Laser Tracker Scanning System
RFQ No. NIST-RFQ-25-7301557
This is a Combined Synopsis / Solicitation for Commercial Items prepared in accordance with the format in FAR Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation of Commercial Items – as supplemented with additional information included in this notice. The solicitation is issued using simplified acquisition procedures under the authority of FAR Part 13.
THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION. QUOTATIONS ARE BEING REQUESTED AND A WRITTEN SOLICITATION DOCUMENT (i.e. STANDARD FORM) WILL NOT BE ISSUED.
This solicitation is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 dated January 17, 2025.
The associated North American Industrial Classification System (NAICS) code for this procurement is 334513 – Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Processes. The small business size standard is 750 employees. This is an unrestricted solicitation. Businesses of all sizes under the applicable NAICS code are eligible to respond.
DESCRIPTION OF REQUIREMENTS
Background
The National Institute of Standards and Technology (NIST) Engineering Laboratory performs research to inform standards development for robots and robot systems for manufacturing, emergency response, and industrial and on-road automated vehicles. Equipment to generate ground-truth information and high-throughput three-dimensional data acquisition is required for this purpose.
Objectives
The purpose of this acquisition is to procure one laser tracker scanner system for robot and robot systems research. This is a brand name or equal requirement.
Scope of Work & Specific Requirements
Please see the attached Statement of Requirements for details. This is a brand name or equal requirement.
DELIVERY REQUIREMENTS
The contractor shall deliver all ordered products within four months after receipt of order.
CONTRACT TYPE & PAYMENT TERMS
A firm fixed price contract is anticipated. Payments will be made on a NET30 basis following inspection and acceptance of deliveries.
APPLICABLE PROVISIONS AND CLAUSES
Please see the attached document for applicable provisions and clauses.
QUESTION AND ANSWER PERIOD
CAR 1352.215-73 INQUIRIES (APR 2010):
Quoters must submit all questions concerning this solicitation in writing electronically to Ms. Lauren Roller, Contract Specialist, at lauren.roller@nist.gov. Questions must be received by or before June 11, 2025 at 11:00 AM ET. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.
DUE DATE FOR QUOTATIONS
All quotations must be submitted via email to Ms. Lauren Roller, Contract Specialist, at Lauren.Roller@nist.gov. Submission must be received not later than June 17, 2025 at 11:00 AM ET.
Note: Quoters must have an active registration at www.SAM.gov at time of quote submission to be considered for award.
INSTRUCTIONS TO QUOTERS (Addendum to FAR 52.212-1)
The Quoter’s quotation shall be submitted electronically via email and shall consist of two volumes as detailed below. Each quotation volume shall include the Quoter’s name, UEI number, and point of contact information in a cover page, header/footer, or other easily identified location. The Contracting Officer intends to award a purchase order without discussions but reserves the right to enter into discussions if in the best interest of the Government.
Volume 1: Technical Response
This volume shall contain the Quoter’s technical response. The technical response (not including table of contents) shall not exceed ten (10) single-spaced, single-sided pages. Text shall be no less than 12-point Times New Roman font in Microsoft Word or searchable Adobe PDF format.
The technical response shall include the name, title, phone number, and email address of the Quoter’s primary point of contact and the individual authorized to negotiate on behalf of the Quoter (if negotiations are determined to be necessary).
The technical response shall include:
- The specifications of the proposed equipment
- Warranty information for the proposed equipment
- Preventative maintenance and calibration details
- Delivery details including lead time and delivery method (i.e., 4 months ARO, FOB Destination)
- Completed provision responses, from the provisions attached to this solicitation. Provisions requiring response are highlighted in yellow.
- A list of assumptions and/or exceptions made in preparing the quotation.
Volume 2: Price Quotation
This volume shall contain the Quoter’s price quotation in Microsoft Excel format, or in searchable PDF format. All figures must be rounded to the nearest hundredth.
Price quotations shall be submitted on a firm fixed price basis in accordance with the contract line item numbering structure details below. Quotations shall be valid for 60 days after solicitation close.
CONTRACT LINE ITEM STRUCTURE:
The required contract line item numbering (CLIN) structure for this Solicitation is listed below. CLINs shall include FOB Delivery pricing.
CLIN 0001: Laser Scanner Tracking System with 2-Year Warranty and 1-Year Preventative Maintenance and Calibration Support
EVALUATION CRITERIA AND BASIS FOR AWARD (Addendum to FAR 52.212-2)
This requirement shall be evaluated on the basis of Lowest Price Technically Acceptable (LPTA). Award shall be made to the Quoter who submits a technically acceptable quotation at the lowest price amongst competitive quotations.
A quotation shall be determined technically acceptable if it meets the following criteria:
(1) Technical Capability: The quoter offers products which meet all of the minimum specifications identified in the Statement of Work, including having a 2-year warranty, and offers a 1-year maintenance and calibration service plan with the product.
(2) Schedule: The Quoter must indicate in its quotation the ability to meet the delivery requirements within four months ARO. Additionally, delivery must be on a F.O.B Destination basis and inclusive of all delivery costs, including any potential tariffs.
The Contracting Officer intends to make an award decision without discussions, but reserves the right to enter into discussions if in the best interest of the Government.
