Specifications include, but are not limited to: ENTERPRISE RESOURCE PLANNING IMPLEMENTATION. Currently, the AOC relies on various legacy systems to perform day-to-day business functions. Business units such as Human Resources, Procurement, Budget and Finance, as well as Local Court Accounting for both the circuit courts and the District Court, rely on a combination of commercial off-the-shelf (COTS) software and custom in-house applications. The AOC has selected ERP Software to fill the need for an integrated ERP solution that will provide more accurate and timely data and the ability to analyze that data with newer, more flexible tools. The AOC lacks expertise in the implementation of ERP Software and must therefore contract with a contractor who has documented expertise and success in this process. The AOC requires implementation services for ERP Software to replace and augment existing Budget and Finance, Procurement, Human Resources and Grants Management systems as well as support Program Services and Local Court Accounting for the Circuit and District Courts. AOC expects that the ERP Software, as implemented by the Contractor, will provide the AOC, local courts and District Court with centralized accounting and budgeting capabilities. The features to be implemented and configured are derived from the requirements and future process flows identified in Appendices 5-17 and 28. Since a new Cash Register system is being installed in all of the local District and Circuit Courts through another project, Cashiering is not within the scope of this RFP. Specifically, in reference to this ERP implementation, the AOC expects that all other Local Accounting requirements as listed in Appendix 27 shall be met through this implementation, and will likely be the last functionality to be implemented. General System Business Requirements are provided in Appendix 18. Specific Business Requirements (Appendices 19 – 23, 27 & 30) and the Future Processes and Models (Appendices 5-17) have been provided as required scenarios in which the integrated software should operate and are referenced to show efficiencies to be gained centrally by AOC. The current environment background and process flows for Local Accounting in Appendix 26 have been provided as a reference to show the degree to which the integrated software must support current activities at the local courts. Contract Objectives: Successful installation and configuration of ERP Software. Customization/Bolt-on development of ERP Software to meet the requirements of AOC. Effective training in the use of ERP Software. Migration of data from existing applications to ERP Software. Integration of ERP Software with other enterprise applications within the MD Judiciary via Oracle’s Enterprise Service Bus product stack. Creation of Reporting and Query environment Goals: Improved business processes supported by technology with the ability to easily implement upgrades as business requirements and technology change. Greater operational efficiency by leveraging best practices. Increased access to data and ease of use for staff and users throughout their departments and the courts. Improved integration to reduce redundancy of data input and retention, providing unified and integrated access to information to support business decisions. Integration with existing and/or planned IT architecture; hosting the ERP on-site at JIS
